Facilities Assistant
2 months ago
About the role:
The Facilities Assistant will assist the Facilities Team Manager in maintaining top-quality facilities and administration for client needs.
Key Responsibilities:
- Catering: Order and replenish kitchen stock.
- Toners: Replace toners, coordinate with Ethos for deliveries, and update printer records.
- Reception/Meeting Rooms: Set up meeting rooms, stock reception/kitchen areas, and liaise on equipment needs (e.g., podiums, flipcharts).
- Building Services/Health & Safety: Report and follow up on maintenance issues, manage staff passes, and assist with Health & Safety tours.
- Photocopying/Printing/Scanning: Complete staff requests, maintain copiers, manage toners, and coordinate repairs.
- Archiving: Assist with orders, emails, and deliveries.
About you:
- Prior experience in professional services/facilities is required.
- Strong communication, self-motivation, and teamwork skills.
- Attention to detail, multi-tasking ability, and proficiency in MS Excel and Word.
- Flexibility for occasional work outside standard hours.
Why Join Us?
One-Firm Approach: We believe in working together and continuously improving to achieve common goals, providing a consistent Bates Wells experience for all.
Values-Driven: We're dedicated to our clients, people, and the planet, integrating the Climate Emergency and Biodiversity Crisis into our business strategy.
Purpose-Driven: Our people are our greatest asset, and purpose is at the core of what we do, embedded in our partnership deed.
Work-Life Balance: At least 25 days holiday, plus an additional day for your birthday.
Agile & Hybrid: Work flexibly in different spaces, including our rooftop garden when you're in the office.
Comprehensive Benefits: Pension contributions, private medical insurance, discretionary bonuses, life assurance, subsidized gym memberships, lifestyle discount schemes, and a firm-wide profit-sharing scheme.
About the team:
Our Operations team of 13 people includes Facilities, Reception and Archiving. We also look after the firm’s B Corp certification, climate programme and Bates Wells Foundation. We work cohesively and interact daily to support the business and their needs.
Interested in applying?
If you think you'd be a great fit for this role, click 'apply' above
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