Property Project Assistant
2 weeks ago
Family office based in Mayfair is looking to identify a project assistant to work alongside the property Director on the UHNW property portfolio.
Graduate Project Assistant reporting directly in to the property Director, a great opportunity for someone who has property experience they wish to expand upon and work in the super prime sector
Role overview:
Dealing with property portfolio reactive maintenance - ensuring all maintenance items are logged, liaising with contractors, following up on issues, seeing all jobs through to completion and signing off invoices
Ensuring properties are compliant with current health & safety requirements and records are up to date
Managing utility accounts and suppliers to ensure the portfolio benefits from the most competitive tariffs
Liaising with occupiers to address queries and concerns and providing a high level of service
Carrying out regular property site inspections with the Property Managers to identify any works required
Managing suppliers and contractors to ensure that work is completed to the highest standards, to agreed timeframes and in a cost-effective manner. Vetting of any new suppliers
Working with the Property Director to continually refine and enhance procedures and achieve high levels of efficiency and quality
Compilation and management of own WIP, to be reviewed regularly with the Property Director
Regularly communicating with property staff to ensure all reactive and planned maintenance tasks are addressed in a timely manner – maintaining the highest levels of confidentiality and discretion at all times
Liaising with agents to deal with tenants (including negotiating new tenancies and renewals).
Qualifications
- Degree educated
- Proficient in Microsoft Office suite
- Experience of working for an UHNW on the property portfolio, managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
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