Executive Assistant to Chief Executive Officer

4 weeks ago

London UK, UK, United Kingdom Cromwell Place Full time


Job Title: Executive Assistant to CEO

Employer: Cromwell Place Ltd

Location: South Kensington

Report to: Head of HR

Hours of work: Full Time

Contract Length: 6 months

Start date: Immediately

Salary: £35,000


Who we are:

Cromwell Place is a space for art, culture and community. We are a London home for artists, art professionals and cultural partners. Through our programme, innovative community and thoughtfully designed spaces for eating and drinking we actively facilitate the sharing and development of ideas within a supportive, critically rigorous environment. We forge new connections locally, nationally and internationally. We embrace experimentation, collaboration and joy, guided by an ethical framework rooted in inclusivity, partnership and respect.

Cromwell Place is currently undergoing a period of transformation, with a relaunch scheduled for

autumn 2024.

Whilst the below specifications offer a useful guide to the experience level expected, we welcome – and encourage - applications from anyone who feels they could bring alternative, equally beneficial skills, experience and perspective to the role. We particularly welcome applications from those currently under-represented in the arts sector.


What you will do:

The Executive Assistant to the CEO will play a critical role in ensuring the smooth operation of executive functions. This role requires a high level of professionalism, confidentiality, and the ability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented, proactive, and possess excellent communication and organisational skills.


Your key areas of responsibilities:

· Manage and maintain the CEO’s complex calendar.

· Schedule and coordinate meetings, appointments, and travel arrangements.

· Ensure timely reminders and updates for all scheduled activities.

· Prepare agendas, presentations, and board documents for meetings, making sure the CEO is well briefed

ahead of any meeting.

· Coordinate and organise materials needed for meetings, ensuring all participants have the necessary information in advance.

· Attend some meetings, take detailed notes, and track action items for follow-up.

· Handle incoming and outgoing communications, including emails, phone calls, and correspondence.

· Manage and prioritise the CEO's tasks and projects.

· Maintain and organise confidential files and records.

· Project Coordination: Assist in the planning and execution of special projects and initiatives.

· Arrange and coordinate travel itineraries, accommodations, and logistics.

· Prepare travel expense reports and ensure timely reimbursement.

· Provie “gatekeeper” and “gateaway” role, providing a bridge for smooth communication between the CEO, the employees and tenants.

· Facilitate communication and collaboration across the executive team.

· Ensuring email lists, org charts, team documents etc are maintained and current.

· Occasional support to the CFO.


What’s good to have:


  • Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives.
  • Exceptional organisational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Proven ability to work independently and as part of a team.
  • High level of professionalism and attention to detail.
  • Knowledge of the art and culture worlds, especially contemporary art – both public and commercial contexts.


What you’ll get:


· Health Shield: Employee Assistance Program: Need a helping hand or a listening ear? Our employee assistance program is here to support you through life's ups and downs. From counselling services to wellness resources, we've got your back every step of the way.

· 27 Days Holiday + BH (pro rata): Time to kick back and relax We've upgraded our annual leave package to 27 days plus bank holidays to unwind, explore, and recharge your batteries.

· 1 Day for Your Birthday: Who says you can't have your cake and eat it too? Celebrate your special day on your terms with a bonus day off anytime within your birthday month. Because, let's face it, birthdays are meant to be celebrated in style

· Carry Over Holiday: Missed out on some holiday time? No worries You can now roll over up to 3 unused holiday days each new year, ensuring you never miss out on well-deserved rest and relaxation.

· Holiday Purchase Option (launching January 2025): Need a little extra time off? Take advantage of our holiday purchase option to buy up to 5 additional holiday days in advance, so you can tailor your time off to fit your lifestyle.

· Flexible Working: We trust our staff to manage their time effectively and get the job done, whether within traditional office hours, or at times that suit them best. After probation, you can discuss customising your workday start or finish times to suit your lifestyle needs, giving you the flexibility in and out of the office.

· 10 Days Sick Leave: We deeply value your health and understand the importance of taking time to recover when you're unwell.

· 25% Off at Cromwell Place Café: Make the most of our incredible cafe with a discounted price for you and up to 4 friends and family.

· Work from Abroad: Have the opportunity to work remotely from exotic locations for one week annually. Experience the flexibility to work from diverse environments while maintaining productivity.

· Office Socials and Events: Strengthen team bonds and learn more about our industry with our exciting lineup of social events throughout the year.

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