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O&M Coordinator

2 months ago

London UK, UK, United Kingdom BW: Workplace Experts Full time

Background & Job Purpose:


As the result of the continued growth and expansion of the business, a vacancy has arisen within the Operations Team for an O&M Manual Coordinator. Reporting directly to the O&M Manager, the O&M Manual Coordinator will provide on-going administrative assistance and support in the compilation, preparation, and issue of Project Operation & Maintenance Manuals.


Job Scope:


The successful candidate will provide administrative assistance and support to the O&M Manual Manager; duties will include, but not be limited to the following:


  • Liaising with BW Project Teams, including Construction / Project Managers, to establish project completion dates; with particular reference to final Practical Completion date and agreed date for issue of draft O&M Manuals.
  • Liaising with BW Project Teams and obtain up-to-date copies of Project Directories identifying relevant sub-contractors and details of Professional Teams, including CDMC, Architects, M&E Consultants etc.
  • Working in collaboration with the O&M Manager, producing draft O&M Manual templates and forwarding to the Project Team for completion of the relevant sections; maintaining on-going dialogue in order to prepare and produce hard copies as appropriate.
  • Working in collaboration with the O&M Manager, coordinating all sub-contractor information and documentation. Notifying sub-contractors via email/fax/telephone regarding handover dates and information due dates; maintaining on-going liaison in order to chase consistently ensuring documentation is received by deadline dates
  • Preparing hard copy O&M Manuals complete with all sub-contractor information ensuring all required information is present, relevant and project specific
  • As and when requested, producing 'Building Log Books' as are required under the current Environmental Policies ensuring their availability and handover with the O&M Manuals
  • As and when required, producing a handover document as a separate file containing test certificates from M&E sub-contractors and accompanying data information as appropriate.
  • Attendance at project meetings as required


Candidate Profile:


The successful candidate must be able to demonstrate the personal qualities, values and attitudes which are so important to the business and to the role:


  • You should possess relevant, proven administrative experience and demonstrate a desire for future self-development
  • You will be a proactive team player with the ability to multi-task and prioritise whilst showing support, encouragement and excellent organisational skills as you monitor workload to ensure that deadlines are adhered to
  • You must also be able to work efficiently and independently, completing tasks with minimal supervision demonstrating initiative, flexibility and adaptability
  • You must demonstrate great attention to detail ensuring the highest standards of grammar and accuracy are achieved at all times
  • You must possess good IT skills including Word, Outlook and Excel as a minimum.
  • Although construction and fit-out experience would be useful, it is not essential as full guidance, training and support will be given.