Administrator

1 month ago


Cardiff Wales, Cardiff County, United Kingdom Gi Group Full time

Job Title: Administrator
Location: Cardiff (CF11)
Hourly Pay Rate: £11.44
Hours: 37.5 per week (Monday to Friday, 09:00 to 17:00)
Length of the contract: 3 Months

Gi Group are now seeking to appoint an experienced Administrator to our Public Sector client based in Cardiff. The Administrator will take line management responsibility for designated staff and provide administrative, clerical, and secretarial support, which will include word processing, managing mail, managing databases and Microsoft Office applications, answering telephone calls, coordinating bookings, liaising with families and Clinicians, managing generic inboxes, and performing general administrative duties, such as photocopying and filing.

Duties of the Administrator

  • Arranging appointments and meetings and maintaining diaries and appointment schedules for the team.
  • Management of electronic patient records, clinic creation, appointment booking, timely outcoming of appointments, waiting list, and case load management. Oversight of data cleansing to ensure that accurate and up to date information is held.
  • Managing shifts, annual leave booking, sickness, and absence of admin staff, as well as any appraisals and training.
  • Creating and maintaining up to date, computerised patient records and recall systems on databases. Updating new referrals on to clinical information systems and maintaining current referrals, ending when advised to do so.
  • Maintaining, scanning, and filing paper records and information, in line with records management principles and service protocols. Ensuring that all letters and results are typed and filed into patient records in a timely manner, prioritising as required, and ensuring information of a highly confidential nature is maintained.
  • Undertaking audio and copy typing duties associated with correspondence, letters, and reports.
  • Making and receiving telephone calls to or from patients, relatives, staff, and external organisations, undertaking appropriate action, recording all relevant messages, and passing clear information to the intended recipient.
  • Ensuring appointment letters and invitations are sent out in a timely manner, as well as recorded and tracked via databases.
  • Sending text message and email appointments and reminders.
  • Maintaining an up to date patient waiting list and assisting in regular reviews and validation as directed by management on a weekly basis.


Role Criteria

  • Educated to GCSE Level, NVQ Level 3, or equivalent qualification and/or experience.
  • ECDL in computer skills or equivalent experience.
  • Previous Public Sector experience and knowledge is desirable.
  • Previous secretarial or administrative experience.
  • Excellent IT skills with the ability to use Microsoft Word and Excel.
  • Excellent written and verbal communication and interpersonal skills.
  • Time management with the ability to prioritise work.


Hiring Contact: Tiegan Clark
Agency: Gi Group

Should you require any support or assistance, please contact your local Gi Group office.


Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, pledge members for Neurodiversity in business, Disability committed members, Silver status pledge members for the Armed Forces Covenant, and Bronze trail blazers for Racial Equality matters.


Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.


We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.



  • Cardiff, Wales, Cardiff County, United Kingdom HAYS Full time

    Permanent tax, probate and estate administrator position available in CF23! Job Opportunity: Tax/Probate & Estate AdministratorAre you detail-oriented and passionate about tax and estate administration? The company is seeking a dedicated Tax/Probate & Estate Administrator to join their dynamic team.Role Overview:Responsibilities:You will manage tax...


  • Cardiff, Wales, Cardiff County, United Kingdom Hays Full time

    Apprentice administration assistant Job Title: Administration AssistantReporting to the Finance AdministratorThe business we are working alongside is looking to hire someone who is looking to complete a level 3 administration apprenticeship as well as working alongside them.Package:• A starting salary of £22k to be kept under review depending on progress...


  • Cardiff, Wales, Cardiff County, United Kingdom Burgh Recruitment Full time

    Technical Administrator – Financial ServicesLocation - CardiffSalary - Highly Competitive + BonusHours - Full-timeA unique opportunity has arisen for a Technical Administrator to join a highly successful specialist Cardiff based Practice, who are an Appointed Representative of St. James Place PlcYou will be supporting the Financial Planning Manager and the...


  • Cardiff, Wales, Cardiff County, United Kingdom Capio Recruitment Part time

    Job Title: Private Client SolicitorLocation: CardiffSalary: Up to £80,000Firm Overview:A leading law firm in the South Wales with multiple offices, providing a full spectrum of legal services to individuals, is seeking a Private Client Solicitor to join its busy Private Client department. The firm is renowned for its high standards and commitment to...


  • Cardiff, Wales, Cardiff County, United Kingdom Blake Morgan LLP Full time

    We are looking for an enthusiastic, astute, driven individual with strong communication skills and excellent commercial awareness, keen to make the next step into a business development role within a professional services organisation. Joining us on a fixed term contract of 12 months – the role will ideally suit someone from a hospitality, marketing,...

  • Paraplanner

    2 months ago


    Cardiff, Wales, Cardiff County, United Kingdom Heat Recruitment Full time

    ParaplannerUp to £35,000Hybrid workingCardiff Responsibilities Manage and maintain relationships with your clients and respond effectively Ensure T&Cs are maintained and money laundering processes are adhered toMeet client service standards and service levels agreements Provide a service to ensure clients are retained k Establish good lines of communication...

  • HR Officer

    1 month ago


    Cardiff, Wales, Cardiff County, United Kingdom Capital Law Ltd Full time

    About Capital LawAt Capital Law, we pride ourselves on being more than just a law firm. We’re a business that challenges the status quo in the legal world, driven by a strong sense of community and innovation. With a focus on delivering exceptional services to our clients, we foster an environment where our employees can thrive, grow, and make a real...

  • Project Controller

    4 weeks ago


    Cardiff, Wales, Cardiff County, United Kingdom CPS Group Limited Full time

    Project ControllerLocation: Hybrid (Cardiff)Salary: Up to £40,000 + BenefitsCPS Group is partnering with a global leader in advanced technology solutions to recruit a Project Controller. This role is an exciting chance to work on innovative projects within a renowned company, providing you with substantial career growth opportunities.Key...

  • Project Controller

    4 weeks ago


    Cardiff, Wales, Cardiff County, United Kingdom Yolk Recruitment Ltd Full time

    Project Controller - MS Projects - Construction - Defence - Marine - Technology - Hybrid - 2 Stage Process - Up to £40000 - South Wales - progression opportunities - PMOYolk recruitment are looking for an experienced Project Controller to join a leading Technology company who's services and technology help increase protection and sustainability across...

  • Executive Assistant

    1 month ago


    Cardiff, Wales, Cardiff County, United Kingdom Capital Law Ltd Full time

    Executive Assistant to Managing Partner– Permanent – Full time– Salary: Up to £38,000.00 - DOE– Location: CardiffAbout Capital LawAt Capital Law, we pride ourselves on being more than just a law firm. We’re a business that challenges the status quo in the legal world, driven by a strong sense of community and innovation. With a focus on delivering...

  • Quantity Surveyor

    1 month ago


    Cardiff, Wales, Cardiff County, United Kingdom SACYR UK & IRELAND Full time

    Job Title: Quantity SurveyorCompany: Sacyr UK and IrelandLocation: New Velindre Cancer Centre, Cardiff, WalesAs a Quantity Surveyor, you’ll play a pivotal role in our mission to create a state-of-the-art cancer center. Join our dynamic team and make a difference!The Quantity Surveyor will support project leaders in generating a high standard of service...


  • Cardiff, Wales, Cardiff County, United Kingdom SACYR UK & IRELAND Full time

    Job Title: Quantity Surveyor – M&ECompany: Sacyr UK and IrelandLocation: New Velindre Cancer Centre, Cardiff, WalesAs a Quantity Surveyor – M&E, you’ll play a pivotal role in our mission to create a state-of-the-art cancer centre. Join our dynamic team and make a difference!The Quantity Surveyor will support project leaders in generating a high...


  • Cardiff, Wales, Cardiff County, United Kingdom Moxie People Full time

    Are you an L&D professional who is looking to enhance your HR experience in a role that combines training delivery with generalist HR responsibilities? Or are you a HR generalist who enjoys a blend of training and day to day HR tasks?We have an exciting opportunity for you to join a forward-thinking organisation, within the charity sector, in a hybrid role....


  • Cardiff, Wales, Cardiff County, United Kingdom DVS Ltd Full time

    Brief Description of Role:To drive the partnership with our vendor Ciqurix to increase sales and market share in the relevant markets. This will be achieved through strong communication skills and working with the vendor at all levels while advising and promoting the products to the sales teams, sub-distributors and customers.Key Responsibilities:Vendor...


  • Cardiff, Cardiff, United Kingdom Academics Ltd Full time

    Academics Ltd is looking for a highly organised and proactive individual with proven administrative experience.We are seeking an individual who can work effectively in a fast-paced environment to manage day-to-day operations. Key responsibilities include organising supply needs, assisting with administrative tasks, and providing support to academics.The...


  • Cardiff, Cardiff, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Cardiff, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and correspondence to ensure...


  • Cardiff, Cardiff, United Kingdom Legal & General Group Full time

    In this exciting role as Administrative Coordinator, you will have the opportunity to work with a talented team at Legal & General Group, supporting the Financial Crime function with administrative tasks. Your excellent organisational skills will ensure that all deadlines are met, and your strong interpersonal and communication skills will help build...


  • Cardiff, Cardiff, United Kingdom Autograph Recruitment Full time

    A highly reputable practice is seeking an experienced Financial Administrator to join their payroll team. As a Payroll Administrator, you will be responsible for processing end-to-end payrolls with accuracy and efficiency, ensuring compliance with company policies and tax legislation impacting payroll.The successful candidate will have a strong understanding...

  • School Administrator

    2 weeks ago


    Cardiff, Cardiff, United Kingdom Academics Ltd Full time

    Job OverviewWe are seeking an organised and proactive individual with a proven track record in administration to undertake a School Cover Manager role at Academics Ltd.The successful candidate will be responsible for managing daily supply needs, supporting various administrative tasks, and ensuring the smooth operation of our educational facilities.Estimated...

  • Tax Administrator

    4 weeks ago


    Cardiff, Cardiff, United Kingdom Blue Moon Estate Sales of Lexington and Louisville Full time

    We are seeking a highly organized and detail-oriented individual to join our team as a Tax Administrator in North Cardiff. The estimated salary for this role is £25,000 - £35,000 per annum.Key Responsibilities:Drafting letters and collating information for formal documentsMonitoring HMRC Trust Registration requirementsLiaising with clients by telephone,...