Executive Assistant

2 weeks ago

London UK, UK, United Kingdom J&C Associates Ltd Full time

Job Title: Executive Assistant

Location: Shoreditch (Hybrid)

Duration: 12 months contract initially


Duties:

  • Maintain executive calendar, manage staff meetings and commitments.
  • Organize department communications and key events.
  • Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and provide selective support to direct staff and others in the organization as needed.
  • Key attributes include the desire to build relationships, a strong willingness to help and support, and ability to be decisive and thrive in a fast-paced, ever changing environment.
  • Key responsibilities include diverse administrative tasks and coordinating special projects as outlined below.
  • Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes.
  • Assist with scheduling group meetings Coordinate special projects and large meetings with internal and external individuals.
  • Organize quarterly all hands meetings and semi-annual team building events.
  • Compile and publish weekly senior staff minutes and group updates.
  • Maintain up to date organizational charts, contact lists and email alias lists.
  • Assist staff with travel coordination when required. Plan and schedule group off-sites.
  • Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems and accounts and managing all related work requests.
  • Process forms including expense reports, change of status, employment requisitions, contractor time cards and IS and Facilities work requests.
  • Perform general office Administrative duties such as ordering supplies and equipment. Assist with audio, visual and video and web conferencing when needed.
  • Manage all open purchase orders.
  • Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for.
  • Comply with client’s policies and procedures and utilize Client’s Contracts Management system for all departmental purchases.


Skills:

  • Positive can-do attitude, no ego - willing to follow through and do what it takes to get the job done.
  • Team player Ability to communicate in a clear and concise way.
  • Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
  • Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.
  • Strong organizational skills, attention to detail and timely follow-through.
  • Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.
  • Ownership of the outcome – even when there is a lack of full control, ability to see it through until it is completed.
  • Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.
  • Excellent written and interpersonal communication skills
  • Experience in sales in tech is a plus.

  • Executive Assistant

    2 days ago

    UK, UK, United Kingdom ISE Partners Full time

    Are you a proactive and client-focused immediately available Executive Assistant who is fluent French and has a passion for organisation? We are looking for an Executive Assistant to join this growing global advisory firm where you will be supporting the CEO and CFO. This role requires you to thrive on autonomy, use your initiative and be proactive. This is...

  • Executive Assistant

    4 weeks ago

    London, UK, UK, United Kingdom McGregor Boyall Full time

    SENIOR EXECUTIVE ASSISTANTWe are hiring an Executive Assistant to join our large global banking client in Canary Wharf!This role will be crucial to the research team, looking after multiple senior executives in a busy team!The ideal candidate should possess 5+ years of experience in banking, supporting multiple senior executives, and experience in research...

  • Executive Assistant

    4 weeks ago

    UK, UK, United Kingdom ISE Partners Full time

    Calling all alternative investment management Executive Assistants who are seeking a job re-fresh within a global PE firm!This is an opportunity for a highly professional, efficient and communicative Executive Assistant to join a leading (and growing) PE firm based in the office of the CEO. This role is for a top-calibre Executive Assistant who continuously...

  • Executive Assistant

    2 weeks ago

    London, UK, UK, United Kingdom Buttermilk Full time

    About Buttermilk:Buttermilk is a global, independent, and specialist creator marketing agency, celebrated as the ‘Community First Creator Agency’. We are revolutionizing the paradigm of influence into advocacy, becoming integral to brands’ marketing strategies. Our approach focuses on nurturing close relationships between brands and audiences through...

  • Executive Assistant

    2 days ago

    UK, UK, United Kingdom Pontoon Solutions Full time

    Executive Assistant (Associate level)£50,000 / 12 month contract 5 days onsite (London)Pontoon Solutions is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender...

  • Executive Assistant

    2 days ago

    UK, UK, United Kingdom Innovation Zero Full time

    ADD Enterprise International is an Event owner and organiser, the business plan focuses on developing multiple events, in different sectors, which can be launched internationally - and where we own the intellectual property. For example, one of our events is Innovation Zero which is the UK’s largest net zero congress – it’s the platform positioned to...

  • Executive Assistant

    4 weeks ago

    UK, UK, United Kingdom International Business Academy Consortium Full time

    Career Growth Perspective:As an Executive Assistant at the International Business Academy Consortium, you have a structured career growth path that includes several stages:Executive Assistant:The initial position involves diverse tasks to support the management and coordinate projects.Income perspective: from hourly wages to a fixed salary ranging from...

  • Executive Assistant

    1 month ago

    London, UK, UK, United Kingdom Impact Creative Recruitment Ltd Full time

    Executive Assistant – Leading Private Equity / Fintech 55-65K DOECentral London (Hybrid - 4 days in office)12 month maternity cover contractJoin a Leading Private Equity / FinTech Business as an Executive Assistant!Are you an experienced Executive Assistant seeking a dynamic opportunity in a rapidly growing environment? Our prestigious firm of innovative...

  • Executive Assistant

    2 days ago

    UK, UK, United Kingdom Aquent Full time

    Job Title: Executive AssistantClient Location: London - hybridStarting: September 2024Salary/Pay Rate: £35,6k pa pro rata (PAYE)Hours: Full-time, 35-hour week Duration: 10 monthsJob Description:The Role:Our client is looking for an experienced Executive Assistant to provide comprehensive support to the Senior Director of International Finance, with...

  • Executive Assistant

    2 weeks ago

    London, UK, UK, United Kingdom Elizabeth School of London Full time

    Company: Elizabeth School of LondonJob Title: Executive Assistant to the Senior Leadership Team [Higher Education]Salary: Up to £28K - £30K (Depending on experience)Contract Type: PermanentHours: Full Time, Monday to Friday (40 hours per week)Location: ONSITE, Canary Wharf, London, UKJob Title: Executive Assistant to the Senior Leadership TeamPosition...

  • Executive Assistant

    2 weeks ago

    London, UK, UK, United Kingdom International Business Academy Consortium Full time

    Executive Assistant Job Overview:The Executive Assistant is a key figure ensuring effective interaction between the management and all structural units of the International Business Academy Consortium.This role requires a high degree of organization, the ability to work in a multitasking environment, and the capacity for quick problem-solving. The successful...

  • Executive Assistant

    4 weeks ago

    London, UK, UK, United Kingdom J&C Associates Ltd Full time

    Job Title: Executive AssistantLocation: Shoreditch, London (3-5 days per week onsite)Duration: Until End of Jan. 2025Max. Budget: £40k per annum + paid holidays + pension or £206 per day Inside IR35The Opportunity:The Marketing Strategy & Operations team leads International Product marketing strategy, marketing planning and operations for the Digital Media...

  • Executive Assistant

    4 weeks ago

    UK, UK, United Kingdom Office Collective Full time

    Executive Assistant / Operations ManagerAre you an energetic and highly organised individual looking to elevate your career? Our client, a dynamic corporate commercial property company with a strong presence in the UK and Germany, is seeking an Executive Assistant/Operations Manager to join their small but effective team based in Golders Green, North West...

  • Executive Assistant

    2 weeks ago

    UK, UK, United Kingdom MySweetSmile Full time

    Join MySweetSmile, the UK's leading home teeth whitening and oral care brand, awarded 'Best Teeth Whitening Product' for two consecutive years by The Independent's IndyBest. With over 500,000 smiling customers, we’re on a mission to enhance smiles across the globe and are seeking a dedicated and highly organised Executive Assistant to...

  • Executive Assistant

    3 days ago

    UK, UK, United Kingdom J&C Associates Ltd Full time

    We are Global IT Recruitment specialist that provides support to the clients across UK, and Europe. We have an excellent job opportunity for you.Job Title: Executive AssistantLocation: Shoreditch, London (Hybrid)Duration: 9 months contract initially (Mat. Cover)Max. Budget: £35k per annum + paid holidays + pension or £184 per day Inside IR35The...

  • Executive Assistant

    2 days ago

    UK, UK, United Kingdom John Crane Part time

    Executive Assistant Slough Part time - 3 days per weekJob Description At our office in Slough, we're seeking a proactive and experienced Executive Assistant to provide comprehensive support to two Vice Presidents within our organisation.As an Executive Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our VP's...

  • Executive Assistant

    1 month ago

    London, UK, UK, United Kingdom Aquent Full time

    Job Title: Administrative Business Partner (Legal)Client Location: London - hybrid - 3 days onsiteStarting: ASAPSalary/Pay Rate: £52k pa pro rata (PAYE)Hours: Full-timeDuration: until January 2025Job Description:Our client is looking for a Administrative Business Partner to join their dynamic team. This role is ideal for a professional who excels in...

  • Executive Assistant

    4 weeks ago

    London, UK, UK, United Kingdom Impact Creative Recruitment Ltd Full time

    Executive Assistant – Leading Private Equity / Fintech 55-65K DOECentral London (Hybrid - 4 days in office)12 month maternity cover contractJoin a Leading Private Equity / FinTech Business as an Executive Assistant!Are you an experienced Executive Assistant seeking a dynamic opportunity in a rapidly growing environment? Our prestigious firm of innovative...

  • Executive Assistant

    2 weeks ago

    London, UK, UK, United Kingdom Impact Creative Recruitment Ltd Full time

    Executive Assistant – Leading Private Equity 55-65K DOECentral London (Hybrid - 4 days in office)12 month maternity cover contractJoin a Leading Private Equity Business as an Executive Assistant!Are you an experienced Executive Assistant seeking a dynamic opportunity in a rapidly growing environment? Our prestigious firm of innovative thinkers are in...

  • Executive Assistant

    2 days ago

    UK, UK, United Kingdom Principle Full time

    Executive AssistantOur client is a world renowned global American Software Company that leads the way for massive enterprise creative solutions and individual artists and they have an immediate requirement for an EA to support their Senior Director of International Finance in the London office Role Details:Duration: 9-month contract - beginning on...