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Studio Administrator

3 months ago

London, UK, United Kingdom Broadway Malyan Full time

Broadway Malyan is a renowned international architecture and design practice known for its innovative approach to creating remarkable spaces. With a global presence, we specialise in masterplanning, architecture, and interior design, crafting transformative environments that inspire and enrich lives. From iconic buildings to sustainable urban developments, Broadway Malyan is committed to pushing the boundaries of design excellence and shaping the future of the built environment. As an employee-owned practice, we are able to create an inclusive culture where everyone has a strong sense of engagement and shared responsibility in the future of our business. We are committed to investing and inspiring our people, so we can attract and retain the best talent to strengthen our reputation as both a design practice and an employer of choice.


The Studio Administrator plays a pivotal role in nurturing our studio’s heart and soul. This role is tailormade for someone who thrives in fostering relationships, celebrating diversity, and building a culture of inclusivity and belonging.


This is a full-time on-site role for a Studio Administrator at Broadway Malyan located in London, next to Waterloo Station. The Studio Administrator will be responsible for overseeing day-to-day operations, and ensuring the smooth running of the studio.


Responsibilities

  • Providing support to Studio Manager/EA and HR Business Partner
  • Answering phone calls, assisting with meeting room bookings, meeting and greeting guests and making beverages for meetings
  • Collecting/distributing incoming post and franking outgoing post
  • Keeping the reception area and associated areas tidy
  • Maintaining and ordering office & stationery supplies
  • Assisting with booking travel & accommodation
  • Filing/archiving and assisting with regular office cleaning and reshuffles
  • Assisting with organising and executing studio events that bring our team together, ranging from social gatherings to special presentations, fostering a sense of community and collaboration
  • Assisting in Health & Safety procedures and coordinating Contractor visits
  • Completing and logging purchase orders
  • Process incoming invoices and sending to finance team
  • Scheduling interviews and coordinating the recruitment process
  • Assisting with onboarding new employees
  • Coordinating training and development programs
  • Assisting with the coordination of the appraisal process
  • Supporting the HRBP with various administrative tasks
  • Assisting with miscellaneous ad hoc tasks as and when required.


Skills and qualifications

  • Excellent organisational skills, able to multitask and meet deadlines.
  • Positive attitude and willingness to help others particularly with tasks that are outside of normal job responsibilities
  • Proficient in Microsoft Office, particularly Word, Excel & PowerPoint
  • A keen attention to detail, ensuring the accuracy of documents at all times
  • Professional and flexible attitude, with the ability to prioritise a changing to do list
  • Self-motivated and shows initiative
  • The ability to work well in a team and independently
  • Must be confident liaising with all levels of staff, in a friendly but professional manner.


Broadway Malyan is an equal opportunities employer.