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Company Compliance Manager

2 months ago

Epsom UK, Surrey, United Kingdom Penta Consulting Full time

JOB PURPOSE:


The Company Compliance Manager is a pivotal role responsible for ensuring that our organisation adheres to legal standards and in-house policies.


The successful candidate will be tasked with enforcing regulations in all aspects and levels of business as well as providing guidance on compliance matters. A keen eye for detail and a proactive approach to identifying risks and implementing compliance strategies are essential. The role involves developing and overseeing control systems to prevent or deal with violations of legal guidelines and internal policies, evaluating the efficiency of controls and improving them continuously, and revising procedures, reports etc. periodically to identify hidden risks or non-conformity issues.


The ideal applicant will have a strong background in law or compliance, with excellent skills in analysis and reporting, as well as the ability to work well under pressure and with a diverse team.


Ensuring that Penta operates within legal and regulatory requirements and adheres to internal policies and procedures across all of our Penta entities. They oversee the development, implementation, and maintenance of compliance programs to mitigate risk and promote ethical behaviour. Acts as a liaison between various departments, regulatory bodies, and external stakeholders to ensure compliance with relevant laws and standards. Responsibilities may include vendor relationship management, product evaluation, negotiation of contracts, quality assurance, and ensuring alignment with the organisation's goals and standards.


KEY STAKEHOLDERS


Executive management team, legal, operations, auditors, external clients and contracts team


DUTIES AND RESPONSIBILITIES


  • To ensure that all Penta entities are set up correctly to ensure company operational compliance in respect of all client requirements across Penta entities.
  • Develop and implement compliance policies, procedures, and controls to ensure adherence to applicable laws and regulations.
  • Responsible for the implementing and maintain the Company’s Know Your Customer policy (KYC); Compliance procedures; Compliance Monitoring Programme; Business Continuity Plan; and Financial Crime Manual.
  • Own and lead on all aspects of company regulatory compliance, present compliance audit reports to board ensuring that internal standards and regulatory requirements are upheld.
  • Conduct regular compliance audits and assessments to identify areas of non-compliance and develop corrective action plans.
  • Lead new partner onboarding from start to finish (including contract review, due diligence completion and review, and onboarding investigations).
  • Identify and assess potential compliance risks across the organization, develop strategies to mitigate risks, and implement controls.
  • Provide guidance and training to employees on compliance-related matters.
  • Monitor changes in laws and regulations affecting the organisation and update compliance programs accordingly.
  • Coordinate with internal departments to ensure compliance with industry standards and best practices.
  • Serve as the primary point of contact for regulatory agencies and external auditors during audits and investigations.
  • Investigate and resolve compliance issues, complaints, and violations in a timely and effective manner.
  • Prepare and submit regulatory reports and filings as required.
  • Collaborate with commercial and legal counsel to address legal and regulatory matters affecting the organisation.
  • Stay abreast of emerging compliance trends and developments to proactively address potential risks.
  • Ensuring any special provisions are verified and compliant and raising any risks associated with various entities to the Managing Director
  • Liaise with external consultants regarding any legal, regulatory compliance
  • Other duties / objectives as may be assigned from time to time by the Managing Director.
  • Develop, implement, and manage an organisation's compliance program.
  • Coordinate with both internal and external auditors, addressing issues raised by audit reports.
  • Ensure the company's practices are in compliance with both global and local regulations and laws.
  • Create and manage effective action plans in response to audit discoveries and compliance violations.
  • Regularly audit company procedures, practices, and documents to identify potential weaknesses or risks.
  • Educate and train employees on regulations and industry practices related to compliance.
  • Stay informed of regulatory developments within and outside of the company, as well as evolving best practices in compliance control.
  • Prepare reports for senior management and external regulatory bodies as required.
  • Assess company operations to determine compliance risk and advise on risk management strategies.
  • Design and monitor control systems to address violations of legal rules and internal policies.


EXPERIENCE / QUALIFICATIONS:


  • Extensive experience of working in a compliance or commercial department on an international level
  • Knowledge of relevant laws, regulations, and industry standards across EMEA (e.g. GDPR/ISO/ESG).
  • Analytical skills with the ability to interpret complex regulatory requirements and assess their impact.
  • Excellent communication and interpersonal skills with the ability to effectively communicate compliance requirements to employees at all levels, across different entities
  • Sound judgment and decision-making skills with the ability to prioritise tasks and manage multiple deadlines.
  • High level of integrity and ethical conduct, with a commitment to upholding ethical standards and promoting a culture of compliance within the organisation
  • A bachelor's degree in a relevant field such as Business Administration, Finance, Law, or Accounting.
  • Professional certifications, which are not mandatory but can be advantageous, such as Certified Compliance and Ethics Professional (CCEP).
  • Relevant work experience in compliance or related fields.
  • A deep understanding of legal standards, corporate governance practices, and industry-specific regulations and policies.
  • Strong analytical skills to assess compliance risks and develop risk management strategies.
  • Excellent communication skills for educating and training employees and reporting to management.
  • Continuous professional education to stay updated on the latest regulatory developments and best practices in compliance control.
  • These qualifications combine education, certification, experience, and ongoing learning to ensure a comprehensive understanding and effective management of compliance within a company.


PERSONAL QUALITIES:


  • Integrity – demonstrates honesty and ethical conduct in all actions
  • Attention to detail – pays meticulous attention to detail when interpreting regulations and implementing compliance measures
  • Adaptability – adapts quickly to changes in laws, regulations and organisational priorities
  • Leadership – inspires trust and confidence in others and leads by example in promoting a culture of compliance across all entities
  • Problem-Solving – identifies compliance issues and develops practical solutions to address them effectively
  • Communication – articulates complex compliance concepts clearly and effectively to diverse audiences
  • Collaboration – works collaboratively with cross-functional teams to achieve compliance goals and objectives
  • Accountability – takes ownership of compliance-related tasks to achieve compliance-related tasks and responsibilities and follows through to ensure completion