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Property Management Administrator

4 months ago

Liverpool UK, Merseyside, United Kingdom Downing Full time

Property Management Administrator

Liverpool

Maternity Cover – 12 Month FTC


For over 30 years Downing have developed, built and managed bespoke residential and commercial schemes for a range of blue-chip companies, central government departments and leading universities throughout the UK. Following a period of significant growth, we are looking for an enthusiastic Property Management Administrator to join our Property team based at our modern Head Office in Liverpool City Centre.


The successful candidate will have strong administrative skills, be experienced in supporting busy and hands-on teams. We are looking for a candidate with excellent attention to detail and strong communication skills, as well as the ability to use multiple IT systems.


Key Responsibilities


  • Processing invoices & tracking budget expenditure in accordance with current systems
  • Liaising with Finance colleagues (budget monitoring and reconciling)
  • Assisting Facilities Managers with budget forecasts and end of year reconciliation reports
  • Purchase order management
  • Monthly recharging
  • Sourcing and ordering consumables
  • Sourcing and ordering basic property management services
  • Sourcing and ordering basic reactive works services
  • Act as contractor point of contact
  • Co-ordinating periodic & ad-hoc contractor site visits
  • Managing contract reports, remedial works and certifications
  • Support Facilities Managers in updating web-based property Health & Safety compliance systems
  • Prepare Health & Safety reports from web-based compliance systems
  • Liaise with Health & Safety providers
  • Prepare reports and other documents as required
  • Prepare and issue agendas, record and distribute minutes
  • Managing colleague’s diaries (Microsoft Outlook)
  • Any other duties as reasonably required from time to time
  • Carrying out additional administrative tasks such as filing, photocopying, scanning, typing etc.


Key Requirements


  • Previous administrative experience is essential, preferably within a property or purchasing setting
  • Ability to coordinate with team colleagues
  • Must have strong knowledge of MS packages including Excel
  • Previous experience handling data inputting
  • Consider themselves to have an eye for detail and accurate approach to all work carried out


Benefits


  • Competitive Salary
  • 25 days holiday + bank holidays
  • Company Pension Contribution
  • Gym Access
  • Modern office in the centre of Liverpool’s Business district
  • Employee Assistance Program
  • Life Assurance Cover