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Personal Assistant

1 month ago

City Of London UK, Central London, United Kingdom KennedyPearce Consulting Full time

Our client a leading Insurance firm are looking to hire a Personal Assistant to CEO to join their team on a hybrid working basis. The role will be based in the City of London but for 2-3 months will require travel to their Kent office.


As PA you will be responsible for:


  • Providing dedicated assistance to the CEO and Exec Directors.
  • Co-ordinating and preparing board packs for Board meetings.
  • Providing secretarial/administrative support to the Exec team including collating documents, presentations, preparing correspondence, arranging meetings, agendas and preparation of tenders.
  • Organisation of Outlook diary for CEO and other Exec Directors (as required) ensuring effective use of time and preparation of papers and information in advance.
  • Minute taking for meetings, reporting action points clearly and following up with those responsible to ensure deadlines are met.
  • Deal effectively with telephone queries from clients.
  • Managing monthly business and personal expenditure arising from travel, client and staff entertainment, keeping up-to-date records on file and with finance and accounts.
  • Collating and preparing the monthly administrative reports, financial reports and group exception reports. Ensuring the timely collation of all data from the various departments and prepare the report for circulation.
  • Undertaking general secretarial duties.
  • Managing the administration of travel and accommodation arrangements ensuring that such arrangements are in line with company policies and procedures.
  • Event organisation for CEO and Exec Directors to include attendance at events as and when necessary.
  • Manage the holiday/attendance records for the CEO’s direct reports.
  • Assist with any ad-hoc work or projects as requested.


Our Client is looking for:


  • A polished, confident PA professional
  • Financial Services experience/ experience in a regulated industry would be preferred
  • 5 years PA experience
  • Experience in diary management, expenses management, preparing presentations and arranaging meetings and travel.


Our Client Offers:


  • Up to 48k base salary
  • Hybrid working
  • Annual bonus
  • 5% Employer Pension
  • Private Healthcare and Employee Assistance
  • Group Life Assurance
  • Online Discount Portal
  • Season Ticket Loan

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