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Events Operations Manager

4 months ago

London UK, UK, United Kingdom WeAreAspire Full time

Job Opportunity: Senior Operations Manager - Fixed Term Maternity Contract (12-13 months)

**Location:** Hybrid, 4 days a week from Kensington
**Division:** Energy Division
**Contract Type:** Fixed Term Maternity Contract (12-13 months)

About the Company
Our client, a market-leading global exhibitions and publishing company, has been a key player in the industry since 1989. With operations in 13 countries, the company hosts over 80 annual exhibitions attracting more than 425,000 visitors. Their expansive presence in regions including the UK, Saudi Arabia, UAE, Egypt, South Africa, Canada, and Singapore allows them to deliver exceptional service and create unforgettable experiences for their attendees.

Role Overview
Our client is seeking an experienced Senior Operations Manager to lead the planning and execution of a major event energy event. This role will involve managing all core elements from conception through to completion, ensuring operational excellence and achieving a strong return on investment (ROI). Additionally, the role may support other UK-based events as needed.

Key Responsibilities

Health and Safety
- Implement and monitor Health & Safety best practices throughout the event planning and onsite phases.
- Prepare and maintain comprehensive Health & Safety documentation, including Risk Assessments and Emergency Evacuation Plans.

Project Management
- Independently plan and manage the logistical and operational aspects of conferences and exhibitions.
- Handle technical elements such as rigging, utilities, and stand plan approvals.
- Lead projects involving catering, signage, feature areas, conferences, and sponsorship.
- Conduct supplier selection and negotiation processes.
- Prepare budgets, conduct feasibility studies, and ensure venue suitability.
- Create and update floor plans and layout plans.
- Produce exhibitor manuals and information sheets.
- Coordinate onsite freight, traffic, and security requirements.
- Manage ad hoc projects like evening functions or roadshows.

Budget Management
- Prepare, manage, and monitor operational event budgets.
- Utilise negotiation skills to secure favorable rates and terms.

Relationship Management
- Build and maintain strong working relationships with internal teams and external suppliers.
- Ensure effective communication with delegates, sponsors, and exhibitors.
- Present event updates to internal and external stakeholders.

Admin/System Management
- Manage Salesforce and operational processes, including event operations Critical Path Analyses.
- Oversee processes impacting event floorplans and exhibitor lists.

Qualifications, Experience, and Skills

- **Experience:** Minimum of 6-8 years in large international B2B conferences and exhibitions.
- **Certifications:** Minimum IOSH Certification; First Aid knowledge/training is desirable.
- **Skills:**
- Detailed knowledge of large-scale operations and Health & Safety best practices.
- Strong negotiation and contract management skills.
- Ability to oversee/manage multiple projects.
- Strong commercial awareness for managing event budgets.
- Excellent networking and liaison skills with senior industry figures and diverse cultures.
- Ability to work under pressure and meet deadlines.
- Knowledge of AutoCAD is helpful.

This is an exciting opportunity to take on a leadership role in managing high-profile events within the Energy Division, contributing to the continued success and growth of our client's business. If you have the experience and skills required apply immediately

We Are Aspire Ltd are a Disability Confident Commited employer