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Stores Team Leader

3 months ago

Aberdeen Scotland, Aberdeenshire, United Kingdom Hydro Group Ltd, A Trexon Company Full time

To manage the team/staff member to ensure that the correct resource is in place at the correct skill level to align with business objectives and the role/s of the individual or department.


Main Responsibilities

Ensure that the team operates within agreed QHSE criteria and in an appropriate manner.

  • Responsible for ensuring all necessary risk assessment and COSHH assessments are creation available and reviewed for suitability.
  • Be the departmental representative for all Health and safety, environmental concerns.
  • Reporting takes place for all accidents, incidents, near misses or unsafe situations via immediate line manager or member of the senior management team.
  • Ensure all personnel work to the required procedures and processes to meet the company target of zero Lost Time Incidents (LTI’s.) This includes all on-site visitors, clients, staff, etc.
  • Ensure that agreed training and operating plans are in place and adhered to within the department.


Line performance management of the team/staff members to ensure that we have the correct personnel and the correct skill level for business purposes.

  • Execute, plan, allocate and monitor of work schedules to ensure alignment to department tasks, including any overtime/shift working or changes to work patterns.
  • Ensure work to lists are provided, first off job checks and kick off meetings are carried out to all team members.
  • Support the management team in building a strong working culture with particular focus on quality, cost, and on-time delivery.
  • Assess team competency levels and ensure training and development plans are in place via the ILU matrix.
  • Appraise employees in line with the company performance review policy.
  • Delegate tasks regularly to encourage and motivate team members for personal development.
  • Ensure holiday planning is scheduled and managed in the best interests of the business.
  • Monitor Staff utilisation, timesheets, and efficiencies within the department.
  • Ensure adherence to the behaviour management policy.
  • Check emails daily and respond in a timely manner.
  • Record and monitor staff absences within the Gemini system and carry out back to work meetings on the day of return.
  • Keep priority planning boards updated daily.


Ensure all activities are conducted in full compliance with the business and customer’s requirements.

  • Competent staff are in place to undertake the tasks allocated in their job descriptions.
  • All documentation is completed in a timely manner and to the agreed form.
  • Ensure a pre-production and build strategy check is in place for all job orders.
  • Work closely with the maintenance team to timely resolve any issues or improve equipment.
  • Escalate issues effecting ability to undertake roles in a timely manner and contact appropriate resource for support as required.
  • Review and management of lineside stock levels in areas under departmental control.
  • Ensure all equipment is calibrated, in good safe working order and of correct capability to perform its function.
  • Provide completed monthly overtime information to HR by the end of first week on the following month.


Represent the team and lead, when necessary, in internal meetings

  • Carry out regular team meetings, job kick offs with all team members.
  • Attend the morning brief and perform an active role within internal meetings, providing update on progress, plan versus actual, potential late delivery and any specialist input that may be required.
  • Provide accurate information on the performance of the department to maintain Key Performance Indicators (KPI’s). Support the management team to create an improving trend in Supplier OTIF by working closely with procurement team on daily basis to ensure internal processes are followed.
  • Communicate information upward and downwards as soon as possible.
  • Highlight any problems / issues to all other departments which may affect business to progress.


Departmental responsibilities and duties include ownership of the follow:

  • Cycle count – Daily cycle count to be carried out in line with Gemini reports. Information required to support monthly and annual Trexon and external audit reporting.
  • Daily walkabout – Daily lineside and trolley walks are expected to support all manufacturing cells. The creation of purchase orders will be required to keep control of stock to acceptable levels.
  • Goods Inwards – Confirm that all inward deliveries are fully checked and entered to the system in a daily manner. Liaise with Procurement on any misses including documentation and complete all vendor performance requirements. Maintain the system with copies of documentation for supporting evidence. Recording / locating all quality deliverables with system for audit access.
  • Goods Outwards – Certify that components are booked, and all shipping documentation is in place. Provide daily invoices and clear legible advice notes to the accounts team at the end of each shift. This includes daily update to the shipping register. Maintain the system with copies of documentation for supporting evidence.
  • Stock control and bookings – Ensure all parts are booked for both internal and external orders. Full traceability and storage locations of all components including customer held stock is required for control and audit purposes.
  • Stores kitting – To be carried out to support daily/weekly operations demands.
  • Packaging – Ensure all goods are sufficiently packaged accordingly with completed documentation and product information stored for future orders.
  • Company Vehicle – Responsible for daily/ weekly checks / maintaining fuelling levels and general housekeeping.
  • Yard maintenance – Daily, weekly, and monthly maintenance of the full yard area is necessary including responsibility for all waste transfer, delivery personal, and any internal movements.


Establish and develop continual improvement culture within the department.

  • Support 5S workplace organisation implementation and maintain within agreed standards.
  • Maintain high levels of housekeeping to ensure the working environment is always customer ready.
  • Support team members in building a positive approach to work and encourage team member participation in anticipatory proactive problem solving.
  • Record and monitor utilisation and productivity performance within the team.


Any other appropriate tasks that may be required to support the wider business.


Skills Base

  • Good communication skills and effective team player.
  • Computer literate and proficient with Microsoft office.
  • Excellent organization skills with an ability to develop creative solutions to problems.
  • Ability to lead, motivate and develop a diverse team of staff.
  • Ability to work under pressure and on own initiative.