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Document Controller

1 month ago

London, UK, United Kingdom People Group Full time

We have been appointed on behalf of our client to recruit a Document Controller for their project/s in London to start asap. Your responsibilities will include:


Reading and Understanding Project Guidelines:

  • Thoroughly review all EDMS process and procedures guides related to the project.
  • Ensure a solid understanding of the guidelines to enforce adherence and provide accurate guidance.


Adhering to Processes and Procedures:

  • Monitor the team's and subcontractors' compliance with the project's processes and procedures.
  • Offer guidance and corrective measures when deviations occur.


Work Package Assignment:

  • Assign documents to appropriate work packages as per the guidelines.
  • Ensure compliance with subcontractor viewing restrictions during this process.


Quality Assurance Checks:

  • Perform QA checks on all incoming information.
  • Process the information according to established procedures.


Document Transmittals:

  • Ensure all drawings and documents published on the system are linked to a document transmittal.
  • Prepare document transmittals for all information issued.


Drawing and Document Management:

  • Download all drawings and documents for daily file updates and physical filing/hanging.
  • Maintain and update various project schedules and registers, including:
  • Technical Submission Schedule
  • Method Statement Schedules
  • RFI Register
  • Comment Schedules
  • Drawing Register


Filing:

  • Manage both electronic and hard copy filing systems for project documents.


Document QA and Comment Scheduling:

  • Review and schedule document QA checks and comments.


Plan Reviews:

  • Review the Master Information Delivery Plan (MIDP) and Task Information Delivery Plans (TIDP).
  • Ensure these plans align with the actual information in EDMS


RAMS Comments and Status:

  • Issue comments and statuses for Risk Assessment Method Statements on EDMS.


Document Filing System Maintenance:

  • Maintain the company's electronic and paper-based drawing and document filing system.


Document Archiving:

  • Archive documents systematically for easy retrieval and reference.


Project Coordination:

  • Undertake project coordination tasks and ad-hoc assignments as required.


Skills and Competencies

  • Attention to Detail: High level of accuracy in document management and QA processes.
  • Organizational Skills: Efficiently manage and update various project registers and schedules.
  • Communication Skills: Effectively communicate guidelines, corrections, and statuses.
  • Technical Proficiency: Competence in using EDMS and other document management systems.
  • Training Aptitude: Willingness to attend and learn from training sessions.
  • Professionalism: Maintain a professional demeanor and presentation.


“People Group is an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees”.