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Graduate Secretary and Operations Assistant
3 months ago
Graduate Secretary and Operations Assistant
Location: Mayfair, London
Position Overview
My client, a prestigious financial services firm based in Mayfair, London, is seeking a motivated and detail-oriented Graduate Secretary and Operations Assistant. This is an excellent opportunity for a recent graduate to gain valuable experience in the financial services industry, providing crucial support to the senior management team and ensuring the smooth operation of daily activities.
Key Responsibilities:
- Administrative Support: Provide comprehensive secretarial support to senior management, including managing calendars, scheduling meetings, and handling correspondence.
- Document Management: Prepare, format, and edit documents, presentations, and reports to a high standard of accuracy and professionalism.
- Communication: Act as the first point of contact for internal and external communications, handling enquiries efficiently and professionally.
- Operations Support: Assist with the coordination of office operations, including maintaining office supplies, managing facilities, and liaising with service providers.
- Event Coordination: Organise and manage company events, meetings, and conferences, ensuring all logistical aspects are handled smoothly.
- Data Management: Maintain and update client databases, ensuring all information is accurate and up-to-date.
- Financial Administration: Support the finance team with invoicing, expense management, and basic bookkeeping tasks as required.
- Project Assistance: Provide support on various projects, ensuring timelines are met and deliverables are completed.
- Travel Arrangements: Organise travel itineraries, including booking flights, accommodation, and ground transportation for senior staff.
- Compliance Support: Assist with compliance-related documentation and ensure that all regulatory requirements are met.
Qualifications:
- Education: Recent graduate with a degree in Business Administration, Finance, or a related field.
- Skills: Excellent organisational skills, with the ability to manage multiple tasks simultaneously. Strong attention to detail and a proactive approach to problem-solving.
- Communication: Outstanding written and verbal communication skills, with a professional and courteous demeanour.
- Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with learning new software and systems.
- Adaptability: Ability to work in a fast-paced environment and adapt to changing priorities.
- Team Player: Collaborative mindset with the ability to work effectively within a team and independently.
- Discretion: Demonstrates high levels of confidentiality and integrity when handling sensitive information.
What My Client Offers:
- Competitive salary and benefits package.
- A supportive and dynamic work environment in the heart of Mayfair.
- Opportunities for professional growth and career development.
- Exposure to the financial services industry and the chance to work alongside experienced professionals.
