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Executive Assistant

2 months ago

Haslemere UK, Surrey, United Kingdom Boomspace Full time

Who are we?


Based in Haslemere, Surrey, BOOMSPACE is a specialist Audio Visual Company and rapidly growing SME with massive growth plans and global clients We have a forward-thinking approach to how we do business. Our portfolio spans over 20 years of vertical experience in design, planning, programming, integration and servicing some of the most cutting-edge systems for leading companies of technology adoption in the workplace The company formed as part of a rebrand of AVPlus Ltd, founded in 2009, specialising in Corporate Audio Visual meeting room systems from bespoke to standardised AV/UC deployments.


This is a golden opportunity to join our growing company and play a pivotal role in supporting the Leadership team


What we need?


We are looking for a capable and motivated individual to cover a maternity, in the role of a Personal Assistant which is office based.


Have you ever had responsibility and/or understand the impact of ensuring that meetings of Senior Level Executives run smoothly, using conferencing/presentation AV systems? We have a Maternity Cover requirement for a highly experienced and organised Executive Assistant to the Company Directors, supporting daily task management. This is an invaluable and varied role in all aspects of the company. Including but not limited to….


● Serve as the primary contact for clients and team members, handling correspondence and calls.

● Validate customers, build relationships, and coordinate with engineers on project management.

● Manage schedules, meetings, travel arrangements, and prepare project documentation.

● Be the gatekeeper for the managers tasks and deadlines, and prepare reports, presentations, and correspondence. ● Prepare and lead weekly team meetings with the Directors and Service department.

● Plan and manage the Service diary.

● Oversee databases, filing systems, expenses, and administrative procedures.

● Assist with quotations from suppliers, conduct research for Directors, and liaise with internal and external parties.

● Create and raise Purchase Orders.

● Support with Social Media Marketing


We need someone who has minimum 5 years’ experience, in the role of an EA/PA to a Director level. This person should be resourceful, innovative and proactive with the ability to think independently, who can offer solutions and quick decisions to the Senior team. The candidate must be flexible with the ability to multitask, is highly organised with excellent attention to detail and outstanding communication skills both verbal and written. Experience with Audio Visual meeting room systems within a Corporate environment is ideal


We are looking for someone to join our team who is as passionate about delivering a professional service to high profile clients.