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Office Manager

2 months ago

Cardiff Wales, Wales, United Kingdom SACYR UK & IRELAND Full time

New Velindre Cancer Centre, Cardiff, Wales


As an Office Manager, you’ll play a pivotal role in our mission to create a state-of-the-art cancer center. Join our dynamic team and make a difference


BENEFITS

  • 34 days holiday
  • Employee Assistance Programme: Access professional support when needed.
  • Life Assurance (4x annual salary): Peace of mind for you and your loved ones.
  • Pension Scheme: Secure your financial future.
  • Cycle to Work Scheme: Promote health and sustainability.
  • Eye Care Vouchers: Covering tests and glasses, including safety eyewear.
  • Annual Health Checks: Regular health assessments with Randox Health, including half-yearly check-ins.
  • Language Lessons: Improve your English or Spanish language skills.
  • Enhanced Annual Leave: Enjoy additional time off.
  • Company-Funded Training and Accreditations: Invest in your professional growth.
  • Lighthouse Club Membership: Connect with industry peers.
  • Tech Purchase Scheme: Access the latest technology.
  • Discount Shopping Vouchers: Save on everyday purchases.
  • Wellness Voucher Programme: Prioritize your well-being.
  • SACYR Sports Club: Engage in sports, memberships, and sponsorships.


RESPONSIBILITIES

The Office Manager is responsible for the day-to-day operation of the office, including invoicing logging registers, plans and issuing document transmittals. Overseeing all the administrative activities that facilitate the smooth running of an office, organising people, information and other resources, ensuring that office equipment is maintained to the appropriate quality and quantity, relevant records are up-to-date and all administrative processes work effectively.


Main duties will include:

  • Use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office.
  • Manage online and paper filing systems.
  • Develop and implement new administrative systems, such as record management.
  • Record office expenditure and manage the budget.
  • Organise the office layout and maintain supplies of stationery and equipment.
  • Maintain the condition of the office and arrange for necessary repairs.
  • Organise the diary for internal and external meetings.
  • Key support to Construction Director to manage email inbox.
  • Manage communications and correspondence with subcontractors, suppliers, and Community Benefits team on behalf of the Construction team.
  • Supervise administrative staff and provide training and support as needed.
  • Delegate work to staff and manage their workload and output.
  • Write reports for senior management and deliver presentations.
  • Respond to enquiries and complaints.
  • Review and update office health and safety policies and ensure they are observed; etc.
  • Assist with onboarding new hires, preparing starter packs and arranging computer log ins.
  • Responsible for sending enrolment links to new starters with mandatory site induction and details to access project platform.
  • Review site induction completion rates and ensure compliance.
  • Additional duties associated with the role as determined by management.


ESSENTIAL CRITERIA

  • At least 2 years experience in a similar role

OR

  • At least 4 years experience in a similar role

AND

  • Great multitasking abilities and attention to detail.
  • Excellent interpersonal skills, necessary to effectively communicate and collaborate with clients, colleagues, managers, subcontractors and technical team members.
  • The ability to prioritize tasks and work under pressure.
  • Good team working skills and the confidence to lead and motivate a team whilst being aware of and maintaining confidentiality when required.
  • A familiarity with legislation in the regards to data protection.
  • Ability to work in a fast-paced environment, setting and meeting deadlines.
  • Ability to use the main software packages competently including knowledge of Microsoft Office Suite (Word; PowerPoint, Excel) and other commonly-used office packages along with typing skills.
  • Excellent ability to problem-solves along with solid analytical skills, understanding of business process and systems optimisation.
  • Excellent written and verbal communication skills.
  • Skilled in prioritising and organising.
  • Strong and effective communication and listening skills.


In return, you will be working on a high profile 'once in a lifetime' project where you will be supported by a collaborative team in a learning environment. We offer local and global career opportunities and whilst this project is based in Cardiff our teams are truly global


We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We encourage applications from all backgrounds and are committed to creating an inclusive environment for all employees. We are open to making reasonable adjustments to enable all applicants to participate in the recruitment process. Please let us know if you need any adjustments as part of the application process.


Ready to be part of our transformative journey? Apply now and contribute to building a better future


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