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Contract Administrator

4 weeks ago

Birmingham UK, West Midlands, United Kingdom Clive Henry Group Full time

We are looking for a Contracts Administrator to support our Risk & Compliance Manager on a daily basis. The successful candidate will be responsible for working closely with our recruitment consultants to ensure a smooth end to end placement process and ensure timesheets are completed and authorised in a timely manner. The successful candidate will also assist with general finance team duties.


About Us:

Established in 2018, Clive Henry Group is a leading specialist in Healthcare Recruitment, providing exceptional support to the NHS and its workforce.

Over the years, we have placed thousands of skilled, dedicated, and expert interim consultants into the NHS and worked on various project to provide effective on lang lasting solutions.

What makes us stand out? Well, it is our commitment to clear and honest communication, our focus on building lasting relationships, and our claim to be the most knowledgeable healthcare services team around.

Clive Henry Group which is an equal-opportunity employer. We welcome and encourage applications from individuals of all backgrounds and experiences.


Key responsibilities:


Contract Management:

  • Prepare and review contracts between clients and agency workers for new and existing.
  • Ensure accuracy and completeness of contract documentation, including rates of pay and assignment details.
  • Chasing necessary signatures.


Timesheet Management:

  • Setting up Agency Workers on timesheet portal.
  • Ensuring Agency Workers are submitting timesheets.
  • Working with sales staff to ensure timesheet approval.


Compliance Oversight:

  • Be able to highlight potential risks to compliance manager.
  • Ensuring workers are uploading relevant compliance documentation, requesting assistance from internal stakeholders if needed.


Management of External Queries:

  • Serve as the primary point of contact for Agency Worker queries.
  • Communicate well with internal stakeholders, including consultants, to facilitate efficient processing of queries.


Management of Invoicing Processes:

  • Ensuring invoices are sent to the correct external entity.
  • Assisting with credit control queries.
  • Ensuring any manual timesheets are raised on a weekly basis.
  • Chasing PO numbers ahead of expiry to avoid payment delays.


Data Entry and Project Management:

  • Assisting the back-office function with appropriate data entry and administrative projects.
  • Providing necessary levels of cover in staff absences.


Invoice Entry:

  • Enter of purchases invoices into the accounting system.
  • Check supplier statements to ensure all invoices have been entered.


Requirements:

•Eligible to work and located within the UK

•Must be able to work in a fast-paced environment with a high level of attention to detail

•A proactive approach to problem-solving and continuous improvement

•Ability to communicate clearly and effectively with colleagues

•Proficient in use with Microsoft Office

•Experience of dealing with customer queries/issues

•Ability to work both independently and as part of a team

•Experience with Xero is a bonus


Our Mission:

To become a pilar within the health and care sector for transforming the quality-of-service delivery through innovative digital technology & specialist staffing solutions.


Employee Benefits:

  • Hybrid Working
  • 2x Volunteer Days per Year
  • MK Health Access
  • Quarterly Team Events
  • Employee Assistance Programme Services
  • Pension Scheme


If you are a motivated individual with a passion for finance and a keen interest in the healthcare industry, we invite you to join our dynamic team. Apply now to be part of a company that values talent, innovation, and collaboration.

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