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Office Manager

3 months ago

UK, UK, United Kingdom Hlx Life Sciences Full time

I am working with a revolutionary Biotech start-up in Oxford who seek their first Executive Assistant & Office Manager to join to support the leadership team (CEO, CFO, Heads of Department) whilst ensuring the smooth running of the office. The company has strong financial backing and a growth opportunity for someone who will eventually lead the administrative team in the future.

A wonderfully charismatic and welcoming team you will be a part of the team from day 1.

The role is office based, 4 days a week with Fridays WFH. The role will be a truly involving opportunity you can make your own.

In return you will receive a competitive starting salary, bonus, 25 days holiday plus bank holidays and more. With ample opportunity to grow and develop.


The Role:

  • Diary Management: Efficiently plan, prepare, and manage schedules for the senior leadership team, including handling calls and arranging meetings.
  • Day-to-Day Support: Organize daily activities, coordinate video/conference calls, and manage AV setups.
  • Meeting Coordination: Arrange meeting rooms, prepare for guest arrivals, and organize catering for internal meetings.
  • Board Administration: Maintain the Board’s schedule, prepare and distribute Board papers, and manage room bookings.
  • Travel Coordination: Plan and coordinate local and international travel, including complex itineraries and compliance with travel policies.
  • Document Handling: Manage correspondence, file legal documents, and prepare monthly expenses.
  • Office Management: Oversee daily office operations, resolve building issues, and coordinate with IT and external vendors.
  • Supplier & Vendor Management: Implement and manage contracts for office services and supplies, and maintain budget.
  • HR & Facilities: Help handle the starter/leaver process, manage office fit-out, and ensure health and safety compliance.
  • Central Point of Contact: Serve as the central go-to point for business needs and adhere to company culture and values.


Requirements:

  • The ideal candidate will have experience either working in a Biotech or Pharmaceutical company or within a small company/ start up environment where they have implemented processes to help the business grow and expand.
  • 5+ years experience as an Office Manager/EA and someone who is capable of balancing the responsibilities of running the office efficiently day to day while also supporting the C-suite team


Please apply if you are interested in hearing more about this role