Business Coordinator

2 weeks ago

Manchester, Greater Manchester, United Kingdom BDO UK LLP Full time

Ideas | People | Trust

We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.

We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy – and directly advise the owners and management teams leading them.

We’ll broaden your horizons

Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you’ll enjoy a friendly and supportive environment – and plenty of variety to keep you on your toes. Want to play your part in our international operation?

We’ll help you succeed

Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.

You’ll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO’s partners to help businesses effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.

You’ll be someone with:

Project management

  • Take ownership of the project by proactively generating and managing project plans and timelines. Report status on progress to managers and directors on a regular basis
  • Depending on the project, responsibilities will include managing and driving timetables via portals, providing snap shots of status to key stakeholders, including the audited entity
  • Will typically manage small projects independently and work with managers on specific areas of larger projects over a longer timescale
  • Coordinate international BDO teams, as advised, across multiple business lines and locations to ensure that timelines are met to a quality standard
  • Engage and monitor specialists, as advised, elsewhere within the organisation to ensure guidelines are maintained and sub projects delivered to time
  • Communicating regularly with sector managers and partners, and overseas BDO teams, regarding audit progress, issues, work timelines and priorities
  • Oversee elements of the budgeting, costing and billing for projects, raising any concerns and issues with the relevant manager or partner
  • Diary management: Alongside timetables and portals, ensure diary entries are processed efficiently and proactively
  • Organise and coordinate status/project meetings with key stakeholders, both external and internal
  • Actively manages the portal diary to ensure all work commitments can be achieved by all members of the team, and that commitments are diarised in team diaries
  • Propose solutions to conflicting requests by using initiative and resourcefulness

Time management

  • Ensures that status is reported back on a timely basis without need for prompting, highlighting any issues and warn if deadline cannot be reached
  • Know when to ask others for help and give clear, concise instructions and checks they have been understood
  • Uses judgement to determine the best use of resources
  • Provides support as needed and checks that deadlines are achieved

When you join us, we’ll make your growth our priority. If you can demonstrate the following skills, we can help you go far. We’re looking for someone with:

Technical skills

  • Ideally a degree or equivalent work experience
  • Proven experience as either in managing projects and or in a strong administrator role
  • Proven experience of effective diary management
  • Advanced level in Word, Excel, PowerPoint and Outlook
  • GCSE English and Maths (or equivalent)
  • PRINCE 2 (or equivalent) qualification desirable

Personal qualities

  • Proactive and takes personal responsibility for tasks and action
  • Strong time management skills, ability to consistently deliver in demanding and changing environments
  • Very strong organisation skill
  • Ability to work independently
  • Strong attention to detail
  • Good communication skills – verbal and written
  • Forward thinking and anticipates requirements. Takes ownership of issues, either finding a solution or seeking advice where necessary
  • Has the confidence to be proactive and complete matters arising before being instructed to do so. Communicates face to face as much as possible rather than via email
  • Able to demonstrate delivery of high quality work
  • Actively contributes to team activities and communications

You’ll be able to be yourself; we’ll recognise and value you for who you are and celebrate and reward your contributions to our business. We’re committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand.

At BDO, we’ll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development.

We’re in it together

Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personal and professional needs.

Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you’ll always have access to the people and resources you need to do your best work.

We know that collaboration is the key to creating value and satisfying experiences at work, so we’ve invested in state-of-the-art collaboration spaces in our offices. BDO’s people represent a wealth of knowledge and expertise, and we’ll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary e

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