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Document Controller

4 months ago

Edinburgh Scotland, Scotland, United Kingdom Venesky Brown Full time

Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Redaction & Publication Officer for an initial 23 month contract on a rate of £178.83/day Outside IR35. This role will be primarily office-based, with a flexible option to have 2 working from home days per week.


Responsibilities:


- Be responsible for the redaction of documents, such as witness statements, hearing transcripts, etc., prior to publication on the Inquiry’s website, ensuring high degrees of accuracy and consistent with the Chair’s General Restriction Order (GRO)

- Be responsible for the preparation and publication of documents, such as witness statements, hearing transcripts, etc., on the Inquiry’s website, ensuring high degrees of accuracy and consistent with the Chair’s GRO

- Be responsible for the creation and application of ciphers on redacted information, including related cipher databases and process flowcharts, ensuring high degrees of accuracy

- Develop extensive knowledge of the Inquiry’s evidence database and its contents

- Develop extensive knowledge of all case studies and the redaction guidelines, to allow informed decisions to be taken in relation to the approach to redaction

- Work closely with the Inquiry’s Legal and Paralegal Teams, while undertaking the redaction of sensitive personal data before documents and witness statements can be released to Core Participants (CPs)

- Ensure day-to-day delivery and completion of business processes, including redaction and publication actions and timelines, preparing reports and making recommendations to update where required

- Work as part of a multi-disciplinary team within SCAI, establishing effective working relationships with colleagues and in particular the Legal and Paralegal Teams

- Work to ensure the integrity of the Inquiry at all stages of the redaction and publication processes, safeguarding organisational, personal and reputational risk

- Work as part of a small to medium sized team, with an emphasis on encouragement, active listening, supporting each other’s wellbeing, and clear communication

- Support the Assistant Head: Redaction & Publication in timely publication of the Inquiry’s finalised documents in line with the Chair’s GRO

- In the absence of the Assistant Head: Redaction & Publication, support colleagues handling sensitive, impacting personal information, monitoring team resilience

- Ensure the Inquiry’s Restriction Orders and policies are followed, particularly the Chair’s GRO, and the Inquiry’s data protection and redaction and publication policies

- Ensure compliance with relevant legislation, such as Data Protection (DP) and the UK General Data Protection Regulation (UKGDPR)

- Assist in providing support to the Inquiry teams, in particular, the creation and maintenance of cipher keys, and the redaction of documents Counsel may require at short notice

- Where required, process and analyse documentary evidence gathered by the Inquiry, including the handling and management of sensitive and confidential information

- Carry out research tasks, primarily based on the documentary evidence, in support of Inquiry counsel and solicitors


Essential Skills:


- Proven experience of handling sensitive information

- Proven experience in working autonomously and assuming responsibility for document quality standards

- High levels of interpersonal, oral and written communication skills, with excellent attention to detail

- Experience of working in small and medium sized teams

- High degrees of resilience and dealing with distressing subject matter

- Proven experience of working under pressure and to tight timelines

- An analytical thinker with the ability to also think laterally, i.e., context and jigsaw identification

- Flexibility to work across the various functions in the wider REM Team


If you would like to hear more about this opportunity, please get in touch.