EA to Leadership Team

5 days ago

London, United Kingdom Bain and Gray Full time

Job DescriptionEA to Senior Leadership Team Location: North London, Central London£60-80,000 DOE + benefitsVB7113A fabulous opportunity has arisen to join family office and charity as EA to the Senior Leadership Team. This is a high level EA position that will be supporting a UHNWI principal, chief of staff and another senior team member. Due to the nature of the role, there is enormous room for personal progression and to take on any projects that need leading. This role will suit someone who has experience working in a fluid, unstructured environment who is able to hit the ground running. As EA to the Leadership Tea you will be responsible for ensuring smooth operations, clear communication, and thoughtful coordination across the organisation. You’ll act as a trusted representative and first point of contact for internal and external partners, managing information flow, priorities, and logistics with care and discretion. This is both a strategic and hands-on role - supporting the day-to-day rhythm while enabling the wider team to work effectively and with ease.Key ResponsibilitiesExecutive and Administrative Support\tManage complex diaries and meeting schedules, including preparation, logistics, and follow-up actions.\tOversee inbox management — screening, prioritising, and responding\tCoordinate travel, including complex itineraries, briefings, and logistical arrangements.\tPrepare documents, presentations, and communications to a high professional standard.\tMaintain oversight of office administration, systems, and subscriptions\tAd hoc support for the Team.Communication and Liaison\tServe as a key point of contact and representative for the internal and external stakeholders.\tSupport organisational communication and ensure effective information flow across teams.\tLiaise with the operations team and senior leadership to coordinate cross-functional activities and priorities.\tDraft and proofread correspondence and documents with clarity, warmth, and accuracy.Event and Project Coordination\tPlan and deliver internal and external events, such as practice days, guest speaker sessions, retreats, and parties.\tCoordinate logistics for visitors and guests in London, including travel, accommodation, and hospitality.\tSupport ad hoc projects and initiatives, ensuring smooth execution and follow-through.Property and Personal Support\tProvide cover for the Private PA during holidays/periods of absence.\tSupport with occasional property management tasks and household logistics.\tAssist with personal errands and shopping as required.\tMaintain shared family and administrative documentation, including visa and travel records.What You’ll Bring\t5+ years’ experience as an Executive Assistant supporting a C-level executive in a fast-paced environment.\tProven ability to prioritise, manage multiple projects, and adapt to changing needs.\tExceptional written communication and proofreading skills.\tExperience in planning and coordinating events of varying scale.\tMeticulous attention to detail and high standards of organisation.\tA collaborative mindset and enthusiasm for working in a dynamic, purpose-led environment.\tStrong proficiency with Microsoft Office and Google Workspace.\tFull UK driving licence and confident driving in London \tComfort working in a household with cats.

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