Finance Officer

2 weeks ago

Greater London, United Kingdom BRITISH SOCIETY FOR RHEUMATOLOGY Full time

Job DescriptionReports to: Finance ManagerDirectorate: OperationsSalary: £33,457 per annumLocation: London – EC4Y 8EE (hybrid working)Contract: Permanent, full-time (31.5 hours over 5 days)Job PurposeThe finance team is a core part of our Operations Directorate, and although we’re a small team we have a huge impact on the effectiveness of our organisation. The team provides support and guidance to all staff members on how to process invoices, expenses, and generally manage their budgets effectively. The main purpose of the Finance Officer role is to provide key support to the finance team with our finance processes, supporting staff members across the organisation, helping with any queries on a day-to-day basis, as well as supporting our members and suppliers with queries. The Finance Officer ensures all financial transactions are processed in accordance with BSR’s procedures and processes and in line with data protection regulations.You don’t need to have worked in the charity sector previously. Continual professional development is vital for us as a team, and so we’re happy to support you if you’re interested in completing a professional finance qualification.Main ResponsibilitiesPurchase Ledger:Receive all supplier invoices (including member expenses), checking correct finance codes with relevant nominal, department, project, VAT and fund codes are on all invoices, and that the necessary authorisation is present Scan and file all finance related documents (e.g. bank statements)  Set up fortnightly supplier payment runs for review by the Finance Manager  Sales Ledger:Work with budget holders and project leads to produce sales invoices  Liaise with budget holders to ensure correct coding of all invoices (nominal, department, project, VAT, and fund codes) Credit Control – dealing with customer queries and chasing for payments fortnightly Other Finance Responsibilities:Manage monthly credit card process including posting in Dext and reconciliation in Xero  Assist the Finance Manager with preparing for year end and audit fieldwork Reconcile purchase ledger payments with the bank transactions Run new starter finance inductions for budget holders and set up new staff on finance systems Maintain process documents for all finance systems Suggest and support relevant finance system and process improvements where identified Be the first point of contact for finance systems and internal system integrations  Payroll:Ensure new starters are processed by HR Process leavers  Exported payroll reports and ensuring that they are filed in the correct place Run the monthly payroll with Finance Manager Submission of EPS and FPS to HMRC Pensions administration Committee Management: Minute-taking for Finance & Risk Committee meetings Administrative support relating to committee management  Please note: Interviews are scheduled to take place Tuesday 16 December.Person Specification:Desire to build a career in finance  Experience of computerised accounting financial systems and CRMExperience in purchase and sales ledger management Experience in running or supporting payroll and pension administration Good organisation and time management skills  Commitment to professional and personal development Excellent attention to detail Ability to explain finance processes to colleagues effectively using a business partnering approach  Willingness to gain an in-depth understanding of what we do at BSR, to enable all colleagues to do their best work

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