Trainee Executive Assistant

2 days ago

Oxford, United Kingdom Medlock Partners Ltd Full time

Job DescriptionTrainee Executive AssistantReal EstateFull Time – Permanent Based in OxfordA leading UK law firm is looking for a Trainee Executive Assistant to join their Oxford office, supporting the Real Estate team. This is a great opportunity for someone with administrative experience who’s ready to take the next step and grow into a full Executive Assistant role.You’ll start by supporting a small group of lawyers, working closely with experienced EAs and support teams. Over approximately six months, you’ll build your skills, confidence, and professional relationships, with a view to progressing into a fully-fledged EA role. This is a collaborative, team-oriented environment where a proactive mindset is key.What You’ll Need:·       Experience in an administrative or office-based role, ideally within a professional services environment.·       Strong organisational skills, with the ability to manage multiple priorities and deadlines.·       A proactive and flexible approach to work, with a willingness to learn and take on new challenges.·       Excellent verbal and written communication skills and a keen eye for detail.·       The confidence to interact with colleagues at all levels and build solid internal and external relationships.·       An interest in progressing into a full Executive Assistant role and developing a long-term career in legal support.Your Key Responsibilities:·       Business Development & Support: Organise meetings, travel, and team events; assist with legal directory updates and client communications; maintain internal systems and mailing lists.·       Client Service & Matter Management: Ensure high levels of client service by managing data and compliance processes; support conflict checks, document preparation, and matter updates.·       Diary & Task Management: Coordinate diaries and meeting arrangements; track deadlines and key dates to keep the team organised and prepared.·       Finance & Billing: Assist with invoicing, billing queries, expenses, and financial reports; liaise with the finance team to support financial processes.·       Workflow & Task Prioritisation: Manage multiple tasks effectively; communicate with lawyers and support teams to meet deadlines and ensure quality output.If you're a highly organised individual with a keen interest in progressing into an Executive Assistant role, this opportunity offers a supportive environment to develop your career within a busy and dynamic legal team. Apply today to find out more

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