Executive Assistant, IR
7 days ago
Job DescriptionAre you a travel planning expert with a passion for precision and organisation? We’re looking for an experienced EA / Roadshow Coordinator to join this fast-paced team and manage complex business travel and investor roadshows across the GCC region. This is a high-profile role requiring exceptional organisational skills and cultural awareness.About the RoleYou’ll work closely with another seasoned EA to support a team of three senior Executives (two based in Dubai), ensuring seamless coordination of investor meetings and roadshows across the Middle East.Key responsibilities include:Calendar Management: Handle intricate, ever-changing schedules across multiple time zones, prioritising investor meetings in the UAE, Saudi Arabia, Qatar, and other GCC territories.Roadshow Logistics: Take ownership of multi-leg travel itineraries, accommodation, ground transportation, and business dinners, tailoring agendas to local customs and preferences.Communication Hub: Act as a trusted liaison, representing the firm in sensitive communications with Middle East-based clients.Meeting Preparation: Prepare briefing materials and investor notes at short notice with accuracy and discretion.CRM Management: Use Salesforce to track investor interactions and ensure timely, accurate data entry.Expense Reporting: Reconcile multi-currency expense reports, ensuring compliance and correct coding.Event Support: Assist with regional office events and contribute to a collaborative team culture.What We’re Looking ForMinimum 8+ years’ experience as an Executive Assistant, ideally within financial services.Proven track record supporting senior executives in a global financial or investment firm, with exposure to the Middle East.Strong understanding of cultural nuances and logistical challenges in regional roadshow planning.Ability to troubleshoot and respond outside standard business hours when needed.Proficiency in Salesforce and MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with Workday.Exceptional organisational skills, attention to detail, and adaptability in a fast-changing environment.Strong interpersonal skills, discretion, and a proactive, collaborative approach.Why Apply?A supportive, collaborative EA culture with excellent leadership.Hybrid working (typically 3 days in office, 2 remote, with flexibility).Stunning West End offices with on-site perks: breakfast and lunch provided, cycle storage, and showers.Competitive benefits package and bonus.
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