Personal Assistant

21 hours ago

London, United Kingdom James Frank Associates Full time

Our client, a hugely-respected, independently-owned boutique investment firm is seeking a Personal Assistant to join their existing team on a permanent basis, working 4 full days per week.

As a Personal Assistant in this organization you will be providing a high level of secretarial and administrative support to the Partners of the firm, as well as the wider business as a whole.

Key Responsibilities:

- Provide secretarial and administrative support to the Partners and Senior members of the organization
- Enhanced support for one of the senior members of the team, including bookings for travel, restaurants, accommodation etc
- Prepare the expense sheet for the team, including sending expenses to portfolio companies
- Coordinating and producing portfolio reporting
- Update and manage the shared calendar
- Assist with the maintenance of the building and assist with any day to day issues
- Setup and coordinate weekly team meetings
- Organise company events along with charity fundraisers
- Ad-hoc organizational and administrative duties within the office to ensure the smooth day to day running of the office such as opening and distributing post, answering and directing internal calls, setting up conference calls, meet and greet visitors,archiving documents, filing accounts and reports

Key Experience:

- A minimum of 5 years’ experience in a similar role as a Personal Assistant, where you have been responsible for providing a high level of administrative support to a senior team
- Experience in the Financial Services industry or similar
- Ability to multi-task, ensuring accuracy and a high level of attention to detail at all times
- Excellent communicator with the ability to liaise with senior members of the team
- Ability to work both independently and as part of a team

This is a fantastic opportunity for a Personal Assistant to join a hugely-respected business and boutique investment firm.

You will be working closely with senior members of the business, providing a high level of secretarial and administrative support on a daily basis.

This role is offered on a 4-day week, and will be working all 4 days in the office.

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