Business Administration Apprentice
2 weeks ago
**Job Description and Purpose**:
- Answering and dealing with all incoming telephone calls - directing calls to other members of the team when necessary. Phone handling must be extremely professional yet friendly and welcoming being first point of contact for customers/ suppliers.
- Greeting all suppliers/ delivery drivers/ customers and guests at the front door.
- Ensure working in accordance with Temla Laser Ltd ISO procedures.
- Maintaining company accounts.
- Processing payroll / Nest pension and maintaining HMRC PAYE records.
- Submitting Vat returns monthly/ quarterly.
- Doing Bank reconciliation weekly/ monthly.
- Maintaining employee records including risk assessments/ Health and Safety records and updates and the company holiday file.
- Invoicing customers daily using QuickBooks and sigma software.
- Credit control - managing debts, ensuring timely payments are made and resolving any queries, chasing overdue payments from customers. Ensuring all company insurance records are up to date.
- Responsible for ordering material and supplies.
- Completing administrative work, as required including checking and filing of job cards.
- Filing material certs.
- Overseeing the delivery schedule.
- Booking in and coordination deliveries both internally and externally via use of couriers.
- Printing delivery/collection notes.
- Liaising with shop floor to organise job cards.
- Creating a dispatch plan daily.
- Inputting data monthly to Create a profit and loss using company template.
- Ensuring customer and supplier details are up to date on the systems.
- In charge of HubSpot (software) ensuring customer details are correct.
- Chasing purchase orders.
**Job Types**: Full-time, Permanent, Apprenticeship
**Salary**: £9,254.44 per year
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
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