Commercial Administrator

**Role**:Commercial Procurement Administrator

**Location**:Flexible working - home based (base office London)

Breathe provide sustainable carbon and energy reduction solutions to help our customers transition to net zero. We do this through the design and construction of large-scale infrastructure renewal and renewables projects that reduce carbon and energy use as well as providing operating cost savings and improved building environments for our clients. Our approach is focused on thoroughly understanding client needs and drivers and utilising our expertise in project development, in-house engineering and programme delivery, to build tailored solutions that deliver true benefit.

Breathe is part of Imtech, who are jointly owned by EDF Energy and Dalkia, and one of the UK’s leading technical services engineering businesses.

**About the Role**:
Forming part of Breathes Commercial Team, the Commercial and Procurement Administrator will provide a wide range of adminstrative support to multiple project teams to ensure the effective administration, control and co-ordination across our projects. You will assist with matters including commercial project administration, document control, management of contract templates, notices, project and commercial coordination tasks, raising invoices, purchasing and on-boarding administration.

**Duties & Responsibilities**:

- Supporting the Commercial and Procurement team;
- Assisting the Senior Procurement Manager by setting up data relating to the procurement of suppliers and materials for the site teams both Pro-Active and Re-active nature.
- Assist in Control and administering of our Supply Chain database.
- Follow up on new supplier leads and directives from the Senior Procurement manager.
- Assist in rolling out Procurement Initiatives to the construction teams.
- Collating Initiative Data from our supply chain (Zero Carbon data).
- Template management, formatting and collation
- Contract Control
- Co-ordinate meetings
- Commercial projects administration (change of control / variations)
- Sub-contact support - Initial tendering through to supporting admin/notices/raising orders in construction
- Upkeep of commercial and procurement project document registers, KPI Registers, RFI registers, transmittal registers and contact directories;
- Supporting the Project team on commercial matters;
- Liaising with the site teams to help them focus on potential procurement requirements to give the procurement more foresight.
- PQQ’s (chasing/completing)
- On site Variation administration
- Tracking Client contract variation and administration (administration support to the Quantity Surveyor on Early warning notices, compensation events or variation orders)
- Supporting Administration of Procurement and Commercial Share Point Sites and commercial folders in project SharePoint sites
- Attendance at procurement / commercial meetings and commercial project meetings recoding of meeting minutes
- General ad-hoc assistant procurement and commercial duties with the site operational management teams to maximise commercial understanding, efficiency, and opportunities as they arise on site.
- Maintaining effective communication to ensure all information is available for the successful completion of projects and liaising with internal and external parties to ensure efficient document control.
- Assistance with the drive towards Compliance with Environmental, Health, Safety, Security and Quality Standards.
- Delivering all work outputs in an accurate and timely manner.
- Representing and acting as an ambassador for the company in a professional and confidence-inspiring manner.

**Skills & Experience**:

- Knowledge of Microsoft NAV and advantage but training will be given.
- Have a logical understanding, ownership and management of work and data
- Previous experience with working on large data uploads; management and sorting
- Experience using spreadsheet based tracking tools and a SharePoint server
- Ability to work on own initiative
- Demonstrate a “can-do” attitude, using logical and creative approaches to solve complex technical and project-related problems
- Organises own work and shared working environment
- Experience operating autonomously with mínimal supervision
- Attention to detail
- Methodical approach

Breathe is an Equal Opportunity and family friendly Employer and our employees are people with different strengths, experiences and backgrounds, who share a passion for improving people’s lives.

We celebrate diversity and are committed to creating an inclusive environment for all employees. We hire, train, promote & compensate without regard to race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. Employment is decided purely on the basis of qualifications, merit and business need.

All of our employees’ points of view are key to our success, and inclusion is everyone