Team Office Support Assistant

**Team Office Support Assistant**

**Location**:Chiswick Business Park

This is a hybrid role covering two primarily roles: Team Assistant and Office Support. The specific focus will flex week to week depending on the specific project requirements.

**Team assistant**
- Meeting co-ordination for Senior Leadership Team - face to face, video & audio with clients, partners and supply chain. Addressing conflicts in time pressured diaries.
- Creating itineraries and booking travel for Directorate business trips. Obtaining competitive quotations for flights, accommodation, etc. and making travel arrangements.
- Assist directors with filing expense claims upon request.
- Preparation of presentations and documents for team.
- Create and circulate agendas for meetings.
- To manage room bookings for the business and any meeting requirements including IT and catering.
- Provide administrative support to the management team upon request.
- Greet visitors - new staff, clients and partners. Provide hospitality.
- Answer the phone as required.

**Office support**:

- Liaise with external suppliers to ensure continuity of office supplies, management of the budget.
- Management of office IT equipment such as printers and providing support and coordination of equipment to new starters and/or leavers.
- Liaise and co-ordination with identified maintenance company(ies), reporting any faults or repairs that may be required in the office.
- Ensuring the Office Maintenance file is up to date with identified safety checks.
- Liaising with senior management to implement improvements to the office operations, procedures, desks, lockers, etc.
- Acting as a fire marshal and first aider for the office (attending relevant training as required)
- Handle office petty cash, tracking and recording expenditure.
- Have monthly meetings with the building manager and inform your line manager of any update.
- Support on periodic company events planning and implementation through the calendar year.
- Ensure efficient use of the meeting spaces, allocation of desks to permanent and visiting members of staff.

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

**About us**

Ferrovial Construction is the engineering and construction arm of the Ferrovial Group. It is the largest private transport infrastructure operator in the world in terms of capital invested with a workforce of approximately 96,000 employees, and a presence across 15 countries with over 60 years’ experience. We are a Spanish multinational company operating in 4 divisions; Airports, Highways, Construction and Building subsidiaries. Ferrovial are committed to developing sustainable and innovative solutions, with the aim to create value for society, and for clients, investors and employees. Ferrovial Construction Ltd UK has 7 major Infrastructure projects across the UK; HS2, Silvertown (STT), Heathrow (Q6), Norwich Western Link, Thames Tideway (TTT), Northern Line Extension (NLE) and Farringdon.

At Ferrovial we have five core values: Excellence, Innovation, Collaboration, integrity and Respect. We are proud of our work and values which we live by to achieve our goals.

As one of the industry’s most diverse organisations, our people bring a strong blend of local talent, international expertise and perspectives from all backgrounds. This drives innovation and fresh thinking required to set new standards of excellence.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events

Work Location: One location