Invoice Administrator

2 weeks ago

Grantham, United Kingdom Ambient Support Full time

**Invoice Administrator**

Location**:Grantham**
Salary**:£19,541.00pa pro rata based on a 38 hour week during probation - £19,932.00pa pro rata based on a 38 hour week after completion of probation**

Hours**:22.5 hours-working pattern negotiable**

**Benefits**:

- **22 days plus 8 days for Bank Holidays (Pro rata to hours worked)**:

- **Extensive access and support to recognised qualifications**:

- **Employee benefit discount scheme**:

- **Access to our employee assistant programme**

Amber Housing is a vibrant, ambitious and growing not-for-profit subsidiary company of Ambient Support. We deliver a range of property and facilities management services for the parent company Ambient Support Limited and to other external partner organisations.We also own and manage properties which enable vulnerable adults to live independently with support.

You will be employed by Ambient Support and benefitting from generous terms and conditions, and you will be seconded to work for Amber Housing.

**We are looking for our Invoice Administrator to have**:

- Educated to a minimum of 5 GCSE's or equivalent, which must include English & Mathematics or equivalent relevant and demonstrable work experience
- Experience of working with all aspects of invoicing
- Experience in a housing maintenance or an accounting role
- Reviewing, signing, coding and processing of invoices
- Meticulous and methodical
- Ability to handle confidential, sensitive information appropriately
- Demonstrable, excellent IT skills, particularly Word, working on Excel and Outlook and MS Teams
- A self-starter that can work with the minimum of supervision whilst working within set guidelines and delegated levels of authority

**Our Invoicing Administrator will carry out the following duties**:
The post requires an individual who has experience of accounts and processing of payments. Ideally from working within a repairs and maintenance setting or has an understanding of purchase order systems, quotations and invoicing. The postholder will be:

- Processing invoices, matching work orders and agreed rates to invoices, coding and authorising payment to the Finance Team. This process will include raising queries against invoices and concluding any issues arising.
- Updating and maintaining the purchase order system including the interrogation of open jobs to obtain definitive information from contractors as to completion of the works ordered required for KPI reporting.
- Obtaining job completion statements and invoices covering all the job orders raised that are complete. This involves direct contact with contractors and service sites to obtain confirmation and documents needed on works completed.

**Ref: INDLP - Want to take your first steps to join a new rewarding career? - Click apply

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