Office Coordinator

2 weeks ago

Leicester, United Kingdom Flowers Associates Full time

**Office Coordinator**
Location: Leicester, LE1

**Salary**: £18,000 - £21,000 DOE
Hours: Full time, Monday to Friday 9-5:15pm with 1 hour lunch break
Permanent Vacancy
Flowers Associates are looking for an experience administrator or office assistant to join a reputable, trustee pensions company in LE1. The main objective of this role is to coordinate the office and internal staff members with their working day as well asbe the warm, professional, face of the company when clients visit. This role would ideally suit someone who has the ability to organise proficiently and oversee the day to day running of a busy office.
This role not only offers the Office Coordinator a supportive, friendly, and professional working environment with internal progression but, also, the opportunity to study a range of Chartered Insurance Institute qualifications, paid for by the company withmentor support and additional time off for exams.
The Role:
The Office Coordinator will be responsible for the organisation of all general office duties and overseeing the office, promoting organisation and efficiency.
The successful Office Coordinator will be responsible for but not limited to the following duties:

- Manage and prioritise own workflow and outstanding tasks
- Maintain a full and efficient diary system, book meeting rooms, log appointments on the internal systems for all members of staff to utilise
- Be in charge of the parking rota for the company car park, ensuring efficiency at all times for internal staff members and visitors
- Meet and greet visitors and Clients, making refreshments and providing a warm,professional welcoming to all
- Prepare meeting rooms to a high standard of cleanliness and organisation
- Organise outside contractors to resolve any issues within the offices, such as, electricians.
- Basic administration and receptionist duties including but not limited to, photocopying, typing, utility meter readings, filing, bind reports, lamination of documents, ordering of business cards, updating internal database systems on internal memberof staff details, etc.
- Complete bank reconciliations and spreadsheet analysis every morning
- Ensure the stationary stock room is fully stocked and every staff member is fully equipped, placing orders when necessary
- Assist Administrators and Financial Teams with basic administration duties when necessary
Ensure all legislative requirements and compliance are adhered to in line with the internal procedures and the HMRC, including but not limited to, organisation of confidential waste disposal and collection
- And any other duties required within reason of this position
Employee Benefits:

- 4x death in service
- Study package available
- Free onsite parking (on a rota)
- Holidays: 25 days plus bank holidays, increasing by 1 day after 3, 5, 7, 10 and 15 years, each year to max 30 days holiday
- Contribution to a group pension scheme of up to 6%
- On the job training provided
Additional Information:

- This role does not provide working from home or hybrid opportunities
- 9-minute walk away from Leicester Railway Station.
- 15-minute walk from the Bus station.
- This company is located in Leicester City centre.

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