Administrative Assistant

**The closing date is 8th Oct 2025**

**Anticipated Interview date(s) 24th September 2025**

**Job summary**:
To provide an administrative service to specialty teams including the provision of direct administrative support to clinical teams. To organise own workload and work closely with the Medical Secretary/Team Leader to deliver a high standard of administrative and typing support. To work within the Trust values and core standards to maintain an excellent patient experience at all times.

**Main duties, tasks & skills required**:
Communicate with colleagues, internal and external contacts in a courteous, professional and timely manner at all times.

Receive telephone calls and enquiries.

Have knowledge of outpatient procedures, including appointment booking, assessing clinical activity to ensure accurate bookings - reporting any issues to a senior secretary immediately.

Receive correspondence related to patients. Prioritise documents as per specialty instruction and bring to attention of relevant secretaries.

Prioritise own work efficiently and effectively to ensure all administrative duties are met.

Monitor and ensure the timely arrival of patient information to the appropriate destination to facilitate prompt patient care.

Have relevant and up to date knowledge of the Trust's Access, RTT and Health Records Standards Policies.

Follow Trust guidelines for secretarial and clerical services.

Type general and clinical correspondence as appropriate in specialty, by use of audio or copy typing.

To actively engage with and support other tasks or duties where required for example but not limited to - Post, Scanning, Investigation Log, Typing and Heart Failure Folders.

**About us**:
At **Somerset NHS Foundation Trust**, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

- ** Flexible working options** to help you balance work and life
- ** NHS pension scheme** for long-term financial security
- ** Generous annual leave allowance** to recharge and relax
- A strong focus on **career development** to help you grow and achieve your potential

Additionally, you'll gain access to our **Blue Light Card**, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.

**Why Somerset?** Somerset offers the perfect blend of **idyllic countryside, outstanding areas of natural beauty**, and **breathtaking coastlines**, with vibrant cities like **Bristol**, **Bath**, and **Exeter**just a short drive away - and only two hours to **London**.

The region is home to excellent **educational facilities**, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.

**Somerset truly has it all** - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.

**Job description**:
Please see attached Job Description & Person Specification for further details of duties and responsibilities.

**Person specification**:
**Qualifications**:
**Essential**:
Please refer to Job Specification

IT literate; including recent experience of using Microsoft packages such as Word, Outlook and Excel

Minimum of 5 GSCEs including English Language and Maths or functional skills

In-house training or vocational level 2 or equivalent level of experience

RSA/OCR III or equivalent typing/word processing including audio typing

**Experience**:
**Essential**:
Please refer to Job Specification

Working knowledge administrative procedures and systems

Experience of dealing with patients/customers

Evidence of prioritising workloads/good time management

Proven experience of working well as part of a team

**Desirable**:
Please refer to Job Specification

Previous secretarial experience

Experience of working in a healthcare setting/previous experience of NHS administration processes

Knowledge of medical terminology

**Additional Criteria**:
**Essential**:
Please refer to Job Specification

**Disclosure and Barring Service Check**:
Sam Maber

07796081072

**Pay scheme**:
Agenda for Change

**Band**:
Band 2

**Salary**:

- £24465.00 to £24465.00 Yearly
**Contract**:
Permanent

**Working pattern**:
Full-Time

**Reference number**:
184-OL-OR-3199

**Job locations**:
Musgrove Park Hospital
Musgrove Road
Taunton
Somerset
TA1 5DA