Company Secretarial Assistant

**About the Role**:
An exciting opportunity has arisen for a Company Secretarial Assistant (Subsidiaries) to join our team on a Full Time, Permanent basis

The purpose of this role is to proactively participate as a professional member of the Company Secretariat & Corporate Legal team providing first class company secretariat and governance services to the Board, senior management, and external stakeholders. Ensuring the Company’s compliance with its corporate governance, company law and regulatory, and London stock Exchange (LSE) and (New your Stock Exchange) NYSE listing obligations.

Key responsibilities include providing support in relation to the Group’s UK companies including National Grid Electricity Transmission plc (NGET) Board and Committees, Directors, underlying governance framework and related matters.

**What You'll Do**:
NGET Board and Committees, Directors:

- Support the Subsidiaries Company Secretarial team in providing Board and Committee secretarial support on a continuous improvement basis.
- Provide coordination of the necessary Director related requirements including directors’ registers, conflicts of interest, inductions, changes (including appointments and resignations) and year-end reporting e.g. director emoluments/confirmations and relevant Board approvals
- Draft any Board and Committee papers which may be required.
- Coordinate the Board and Committee calendar coordination with the Executive Assistant
- Coordinate the Directors’ and Officers’ Liability insurance
- Support the plan for Director inductions, workforce engagement and site visit opportunities
- Input any terms of reference reviews for Board and committees.
- Proactively identify any opportunities to streamline processes and use of digital tools to increase efficiency.
- Support on the company secretarial elements of any financing activities such as dividend payments and share capital reduction activities.

Subsidiary Group Companies:

- Support the subsidiary governance for the Group, providing compliance and
- efficient administrative support to an active portfolio of UK subsidiaries, maintenance of statutory records, drafting minutes, meetings, drafting resolutions and filings
- Manage the maintenance of the Diligent entities database with other members of the team and ensuring that that corporate documentation and statutory filings relating to companies in region are kept up to date.
- Produce the Group organisation chart or extracts of it as required.
- Review statutory accounts, including arrangement of board meetings and minutes.
- Provide practical advice for director duties and responsibilities to the directors of subsidiary companies and inductions for new subsidiary directors.
- Advocate with liquidation and rationalisation projects as required, working with key stakeholders to strike off/liquidate dormant companies where appropriate.
- Uphold on relevant year-end reporting deliverables including related parties and
- unbundling obligations
- Support the Company Secretariat team with significant corporate projects (including intercompany loans, capital increases, payment of dividends) and conducting due diligence where necessary
- Support on the Group entities’ Annual Report and Annual General Meeting (AGM) processes as required.

General:

- Support with ad hoc corporate and departmental projects
- Supply the development of relevant knowledge sharing and training areas for the team
- Contribute to delivering the team’s strategy and strategic priorities.

**What You'll Have**:

- Part qualified / qualified company secretary with experience in the Corporate Legal / Company Secretarial function of a listed company with a good understanding of the role (or commensurate experience)
- Ability to work under pressure without supervision to meet key deadlines and prioritise effectively.
- Committed and energetic approach
- Experienced team player with interpersonal skills
- Proven experience of dealing with directors and senior stakeholders and of building strong working relationships cross-functionally in a listed company environment
- Organised and thorough, demonstrating excellent attention to detail and a proactive and flexible approach.
- Proficient with IT skills (MS Word and MS Excel essential, MS PowerPoint, MS SharePoint)
- Knowledge of Diligent entities & understanding of Board Vantage is advantageous.

**What You'll Get**:
A competitive salary of £51,000 - £77,000 per annum dependent on capability and experience.
- Annual performance incentive of up to 10% of your eligible earnings in the performance year
- Access to private medical insurance for you and your family
- A generous pension scheme - we double match your contribution up to 18%.
- 28 days’ annual leave plus the option to buy/sell up to 5 days per year.
- Life insurance - 10 x annual salary
- Flexible benefits (National Grid Share Incentive Plan, Salary Sacrifice car and technology schemes, support via employee assistance li