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Reception Administrator
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At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing Global Enterprise Services is seeking a Reception Administrator offering a Front of House service to the Westminster office.
As a Reception administrator you will be working within a corporate environment as part of a team to oversee the general day to day reception operations to provide exceptional customer service. You will be the first point of contact for people visiting our busy UK headquarters which attracts many visitors of varying levels.
**Position Responsibilities**:
The responsibilities include the following:
- Open up the office
- Answering the main door to visitors and staff in a welcoming manner
- Conduct safety briefings upon visitor arrival
- Acting as an initial point of reference in the Reception area as required
- Manage the switchboard and answer incoming calls.
- Reporting and recording any building issues, helping to resolve were feasible.
- To conduct Visitor Pre-screening checks
- To manage local badging activations
- Collecting and sorting local mail, including franking outgoing post.
- Management and booking of local hot desks/hot offices/spare offices with calendar management.
- Management and booking of a suite of conference facilities
- Management of local catering orders and supporting hospitality requests for multiple functions.
- Co-ordinating and supporting in the set-up of local meetings, including provision and removal of refreshments, supporting IT technicians and room re-organisation (where applicable and appropriate).
- Setting up and shutting down local coffee machines.
- Ensuring tidiness and cleanliness of kitchen areas
- Managing replenishment of any local stock items (e.g. kitchen sundries, water etc.).
- Monitor usage of printer/stationery supplies and reorder as appropriate
- Capturing and recording data
- Management and execution of local delivery services
- Support to local parking arrangements
- Supporting the site focal in other locally required duties when available and appropriate, including reporting any facility related issues.
An addition to the core FOH role there is the possibility to support functional projects, support to local site administration and functional admin.
**Qualifications**:
- have excellent communication skills to work within a corporate environment.
- be a team player to support the busy onsite BGES team and to support visitors and staff on site.
- be highly organised and motivated with the ability to multi task and prioritise as needed.
- be proficient in Microsoft Office and other related software packages.
- A professional and friendly demeanour is essential.
- Previous experience as a receptionist is essential, previous success in administration is preferred.
**Employer will not sponsor applicants for employment visa status.**
**Work Authorisation**:
Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.
**Important note about this position**:
Please be advised there may potentially be the need on an infrequent basis to provide reception support across our other UK offices depending on the need.
**Export Control Requirements**:Not an export control position
**Equal Opportunity Employer**:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
