Personal Assistant

1 day ago

Buckinghamshire, United Kingdom IQ Talent Solutions Full time

IQ Talent Solutions are delighted to be working with one of our key clients, a leader in the in the hospitality and travel sector to support them with the recruitment of Personal Assistant on an interim contract basis for 2 months paying a day rate of up to £350 per day or £57,000 pro rata on a PAYE basis. The role is based in Uxbridge for 2 days per week, with 3 days per week working from home.

The opportunity is for an experienced Personal Assistant to join their fast-paced team, providing direct support to their Executive Vice-President.

What is expected of the Personal Assistant?
- Coordination of business trips including flights, accommodation, ground transfers, visas, travel packs and necessary Covid testing
- Actively managing VP's inbox/diary, following up on responses and drafting replies as necessary
- Reviewing of all VP Senior Leadership Teams' expense submissions, ensure they are processed within policy and approved on the system in a timely manner
- Organising all aspects of meetings ensuring time zones correctly accommodated, invites accepted, rooms booked, and teams links shared if required
- Ensuring VP is appropriately prepared for meetings allowing sufficient time to read pre-read
- Partnering with the wider teams to ensure you are across team activity and can proactively manage VP responses and approvals
- Raising PO's ensuring any pre-approvals, statement of works and signed contracts are included
- Updating the team PO logs on receipt of invoices to track spend and closing when invoiced in full/no further spend etc

What we look for in a Personal Assistant?
- Excellent written and verbal communication skills
- Advanced user of Microsoft Office (Inc Teams, Word, PowerPoint, Excel and Outlook)
- Compliant with all GDPR and confidentiality relating to projects, employees, company information and human resource issues.
- Excellent organisational skills, ability to prioritise workload based upon changing needs and multi-tasking of all responsibilities
- Excellent interpersonal skills and diplomacy
- Previous Personal/Executive Assistant experience at a medium to senior level is desirable (minimum 3 years), supporting multiple corporate leaders in an international environment
- Experience of complex travel arrangements

What the Personal Assistant will receive?
- Up to £350 per day umbrella or £57,000 PAYE
- Hybrid working
- Luxury brand to add to your portfolio

For more information about this role, please contact:
Michelle Johnson

** 0161 237 0005

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