Team Organiser

4 days ago

Rugby, United Kingdom Brook Street Full time

Brook Street are recruiting on behalf of our Public Sector Client for an Executive Officer to work in Rugby CV21 Hours - 09.00 - 17:00 - Monday to Friday - 37 hours per week Pay rate: £14.06 per hour Assignment length: Temporary 6 months initially with the possibility of extension Key responsibilities; " Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. " Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team. " Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting. " Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required. " Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations. " Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required. " Report team problems e.g. IT and office facilities and monitor response. " Undertake administrative tasks as directed including technical literature searches for the team. " Undertake the role in a way that is consistent with, and reinforces, Network Rails values Skills required; " Have experience in appropriate IT packages (Be able to use word / excel / PowerPoint) " Good time management " Strong organisation skills and good communication skills " Experience of working with a team " Sound railway background (desirable) " Recognised qualification in keyboard associated skills and office management techniques " Be very organised - have notes / presentations / data etc. prepared for meetings / arrange any travel or accommodation etc. " Can WFH maybe 1 or 2 days a week but would be required to travel around the route initially to meet the different Ops teams, get to know managers etc. " Be polite, willing to go above and beyond, anticipate needs

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