Stock Management Lead

WHO ARE WE? Newmedica is one of the leading providers of NHS-funded ophthalmology services in England. Our Purpose is to make a positive difference to peoples lives Our Vision is to change lives through better sight and eye health We provide services for NHS ICBs, NHS Trusts and Foundation Trusts, and other providers of NHS funded services. We deliver over 225,000 patient interactions annually, including outpatient appointments, diagnostic testing and eye surgery.
Our services are delivered through a variety of models including Managed Services and Ophthalmology Joint Venture (OJV) Partnerships. ROLE SUMMARY As Stock Management & Procurement Lead you are responsible for ensuring that the service maintains the right level of clinical & non-clinical stock by working closely with the all areas of the business including our clinical teams and the Operational Director. You will be placing orders and liaising externally with key suppliers to maintain good levels of stock and working closely with our central Newmedica procurement team. As a key member of the team, you will regularly check stock levels of the business and look for financial opportunities to ensure that our service is cost effective.
You will be required to perform monthly stock checks and audits across our three Bristol locations and also be responsible for receiving stock, issuing stock via our electronic system Genesis, as well as stock rotation, weekly and monthly checks on expiry and supporting clinics and theatres. You will have a friendly and accessible personal manner and be able to deliver an effective service to Newmedica Bristol. You will be able to work within a small team to maintain and enhance processes to maximise quality and efficiency. Newmedica Bristol has developed a strong relationship with the Integrated Care Boards (ICB) and the local Trust, and this post will be a pivotal part of that ongoing relationship.
KEY RESPONSIBILITIES Placing all stock orders to ensure that theatre, clinic, treatment room and the administration function have the consumables required in accordance with the schedule. Chase late orders and ensure anything on back order is communicated to the appropriate team Responsible for Goods In/ Out and stock rotation, minimising wastage where possible. Ensuring the stock management software, Genesis, is accurate. Maintaining stock levels in line with the schedule versus managing the cash flow.
Completing monthly stock takes and audits across all three locations while liaising with the finance team. Ensuring that all stock is turned around in a timely manner according to the contract versus the schedule. Ensure that records are maintained regarding stock orders versus stock received so that finance can approve invoices. Ensure that records are maintained regarding the stock received, transferred to clinic date etc.
as per the medicines management policy. Maintaining a positive relationship with internal and external stakeholders at every interaction. Maintain a committed approach to continued professional development and clinical governance, including participating in appraisal process, clinical audits and research as required. Support the business with general administrative duties as requested by the management team.
Knowledge and Expertise To have good experience of stock management and purchasing in previous roles, with understanding good practice principles. To have excellent organisation skills and good attention to detail. To gain a full understanding of the pathways and resources needed for various clinic appointments as well as theatre. To gain comprehensive knowledge of stock requirements per clinical session and surgeons preferences with consumables.
To have experience in or gain a full understanding of the CQC regulatory standards. To gain a good understanding and good working knowledge of the Newmedica systems e.g., InPhase and the stock ordering portals. To gain comprehensive knowledge of timetables for all clinicians over a number of clinical sub specialties and sites. To support in the administration of stock levels, invoices and other associated financial elements of the business, as requested by the management team.
THE INDIVIDUAL EDUCATION & QUALIFICATION GCSE Math and English or equivalent EXPERIENCE & KNOWLEDGE Previous experience of stock management and purchasing in previous roles, with understanding good practice principles. Exceptional administrator who can understand and deliver within a complex working environment and is committed to the delivery of consistently high standards of administration. Have ability to concentrate on various tasks and prioritise whilst working in a fast-paced environment Must have an understanding and take responsibility for always maintaining patient confidentiality. Must have proven experience of building good working relationships both internally and externally.
Must ensure appearance is always professional, adhering to the New Medica brand and uniform guideli