Executive Assistant

**Job Title: Executive & Personal Assistant to the Director**

**Location: East Kent (Minster)**

**Employment Type: Full-time**

**About Us**:
[East Kent Cartons], [Dani Organics], and [CHPL/Just Ingredients] are a group of thriving businesses under the leadership of ambitious directors, Anand & Amar Dani. East Kent Cartons specializes in packaging solutions, Dani Organics focuses on organic health products, and CHPL/Just Ingredients is a key player in the wholesale and ingredients supply industry. We are seeking a dedicated and versatile Executive & Personal Assistant to support Anand in managing multiple business ventures, ensuring smooth operations across a range of responsibilities.

**Role Summary**:
The Executive & Personal Assistant (EA/PA) will play a crucial role in providing comprehensive support to the director, balancing executive-level assistance with personal management. This position requires a proactive, adaptable individual who can handle complex schedules, business coordination, and some personal errands, helping to drive productivity and streamline operations.

**Key Responsibilities**:
**Executive Support**:

- Manage the director’s calendar, coordinating and scheduling appointments, meetings, and business travel across multiple businesses.
- Prepare and organize materials for meetings, including agendas, presentations, and reports.
- Schedule and organise recruitment across the businesses and assist with business development initiatives for East Kent Cartons, Dani Organics, and CHPL/Just Ingredients.

**Personal Support**:

- Assist with personal tasks for the director, including managing household appointments, personal errands, and event planning as needed.
- Maintain a high level of confidentiality and discretion when handling personal matters.
- Support with organizing travel itineraries and bookings, coordinating both personal and business requirements.

**Project Management & Coordination**:

- Coordinate and track project progress across different ventures, working with teams from East Kent Cartons, Dani Organics, and CHPL/Just Ingredients to ensure deadlines are met.
- Oversee administrative tasks, such as record-keeping, document management, filing and data entry.
- Support internal communications, maintaining a clear flow of information across different departments and external partners.

**Office & Vendor Management**:

- Manage office supplies and equipment for the director’s office, ensuring resources are well-stocked and available.
- Liaise with vendors, service providers, and suppliers for office and personal needs.
- Organise company and team events, working closely with staff across the director’s businesses.

**Requirements**:

- At least 1 years’ experience as an Executive Assistant, Personal Assistant, or similar role, ideally supporting an executive in a multifaceted business environment.
- Exceptional organisational skills with the ability to prioritise tasks and multitask effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with productivity tools such as Trello.
- Ability to handle sensitive information with confidentiality and discretion.
- Proactive, adaptable, and flexible approach to a changing work environment with flexibility to the working hours as this may include some evening and weekend working during busy periods and to coordinate with travel schedules.

**Desirable**:

- Previous experience in the packaging, organic products, or wholesale industry.
- Familiarity with project management tools, recruitment and charitable organisations a plus.
- Knowledge of the East Kent & Central London areas and local service providers.
- Some experience of international travel coordination.

**Benefits**:

- Competitive salary.
- Opportunity to work closely with the director and gain insight into multiple industries.
- A supportive and engaging work environment with opportunities for career development.

How to Apply:
**Job Types**: Full-time, Temp to perm
Contract length: 7 months

Pay: From £28,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday
- Weekend availability

Work Location: In person

Application deadline: 18/11/2024
Expected start date: 09/12/2024