Accounts & Administrative Assistant - Construction

2 days ago

Heathfield, United Kingdom Metrail Construction Ltd Full time

**Company Overview**

We are a leading Repair and Maintenance Specialist working within the Highways and Rail Sectors and are looking for a proactive details orientated Accounts & Administrative Assistant to join our team at our Head Office in Heathfields.

Our strategy for growth is underpinned by our commitment to our people, our customers and the communities that we work in, driven by our core values, Respect, Achievement, Excellence and Consistency.

**Job Role**

This is a varied role combining bookkeeping responsibilities—including invoice processing, reconciliations, payroll preparation, and CIS submissions—with administrative duties such as maintaining training records, managing compliance schedules, and supporting day-to-day site and office operations.

**Key Responsibilities**:
**Bookkeeping**:

- Accurately input purchase and sales invoices into the accounting system (Sage 50 Accounts), including subcontractor and supplier invoices
- Reconcile accounts for subcontractors, suppliers, clients, bank transactions, and project-related expenses
- Prepare and submit required documentation for HMRC, including CIS (Construction Industry Scheme) returns and VAT submissions.
- Prepare weekly payment runs and receipt allocations, ensuring suppliers and subcontractors are paid in line with agreed terms.
- Collate and input weekly timesheets and payroll data for site personnel

**Administration**:

- Maintain and update the company training matrix, ensuring all site operatives and staff complete mandatory HSEQ (Health, Safety, Environment & Quality) training in line with construction industry standards and operational requirements.
- Manage and maintain driver, vehicle and fatigue management schedules to ensure compliance with organisational compliance, regulatory requirements, and operational deadlines
- Provide administrative support to the operations team, including document control, procurement assistance, and project file maintenance, ensuring efficient support across multiple construction sites

**Previous Experience & Skills**:

- Experience with **Sage 50 Accounts**
- Strong organisational and communication skills, with the ability to coordinate between office and site teams
- Excellent attention to detail, particularly in account reconciliation and compliance tracking
- Proficient in Microsoft Office, specifically **Microsoft Excel**, with the ability to work with spreadsheets, trackers, and reporting tools
- Proven ability to manage a varied workload and meet deadlines in a fast-paced construction environment

**About you**

Are you passionate about making a difference in a workplace that values Respect, celebrates Achievement, pursues Excellence and thrives on Consistency? If so, we’d love to hear from you.

**Details of Benefits**
- 22 days holidays plus bank holidays
- 1 day per year to volunteer for a cause you are passionate about
- Employee Assistance Programme with 24/7 helpline

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

**Language**:

- English (preferred)

Work Location: In person

Application deadline: 10/07/2025

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