Purchasing Officer

2 weeks ago

Bolton, United Kingdom The Quill C of E Trust Full time

**Job Overview**
The Quill C of E Trust is seeking a proactive and detail-oriented Purchasing Officer to oversee the procurement of goods and services for our Trust based in Bolton covering 3 primary schools.

To manage the procurement of goods and services for all the schools within the Trust, efficiently and in line with budget, value for money, and procurement regulations. The Purchasing Officer will ensure timely delivery of resources necessary for the smooth operation of the Trust.

**Responsibilities**
- Source, negotiate, and purchase goods and services for all schools within the Trust.
- Ensure procurement practices comply with financial regulations and Trust policies.
- Liaise with suppliers, obtain quotations, and evaluate cost-effectiveness and quality.
- Maintain a preferred suppliers list and develop strong supplier relationships.
- Monitor stock levels and reorder supplies as necessary.
- Process purchase orders accurately using the Trust’s financial systems.
- Track deliveries and resolve discrepancies or issues with orders.
- Maintain accurate records of purchases, pricing, and supplier contracts.
- Support the Management Accountant in preparing procurement reports and budget monitoring.
- Assist with procurement planning for school events, projects, or renovations.
- Ensure all Health & Safety and safeguarding policies are considered in purchasing decisions.
- Ensure that the finance systems stock lists are maintained and kept up to date
- Follow company procurement procedures
- Production of purchase orders and receipt of goods on the appropriate finance systems
- Keep track of all savings per financial year
- Adherence to all other company policies and procedures
- Compliance with the Data Protection Act 2018
- Any other duties as assigned

**What We’re Looking For**:

- Experience in a purchasing or procurement role (school or public sector experience desirable but not essential).
- Strong administrative and organisational skills.
- Good knowledge of procurement procedures and supplier management.
- Proficient in using Microsoft Office and financial systems (e.g., Sage or similar)
- Excellent communication and negotiation skills.
- A team player with the ability to work independently and manage deadlines.

**Qualifications**
- GCSEs (or equivalent) in English and Maths (essential)
- Previous experience in purchasing, procurement, or finance
- Educated to Certificate Institute Procurement and Supply (CIPS) Level 2 upwards

**Job Type**: Part-time

Pay: £13.69 per hour

Expected hours: 20 per week

**Benefits**:

- Company pension
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Bolton BL6 4QR

Reference ID: Purchasing Officer

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