HR Advisor

Version 1
070622

**JOB DESCRIPTION**

**JOB TITLE**: HR Advisor

**HOURS**:Full time 37 hours

**ANNUAL LEAVE**:28 days plus pro rata bank holidays. Increasing to 30 days after two years

**PLACE**:Based at the Market Deeping Surgery

**RESPONSIBLE TO**:Practice Manager and The Partners

**Job Purpose**
- To provide advice and support to Line Managers on people issues ensuring an efficient and professional HR service is consistently delivered to the site at all times and that all decisions taken are in line with agreed policies and procedures.
- Act as a point of contact for all general day to day HR issues relating to the Practice.
- Provide assistance in order to meet the needs of current employees, prospective employees and

Senior Managers in terms of reporting and recruitment.

**Recruitment**
- Conduct regular audits to ensure the practice is adhering to the agreed standards in relation to
- Induction and Employment legislation, ensuring the practice create an action plan for any non
- conformances and following up actions until completion.
- Create full contract pack with all HR paperwork and set up training courses.

**Administration**
- Provide an effective support service for HR processes - starters, leavers and other employee relation processes as needed.
- Ensure all HR Processes and Trackers are effectively maintained, and data integrity is accurate.
- Oversee any grievance or disciplinary matters in line with company policy. Taking minutes, setting up investigation/disciplinary/outcome meeting and management of this thereafter.
- Work with and support other members of the Senior Management team in relation to HR administration, policies and procedures.
- Oversee the setup of all new Registrars to include their induction timetable, managing holidays, study leave etc via the ESR portal. Manage any attendance issues in line with the Lead Employers

Absence Management Policy.
- Support the Practice Manager with workforce reviews and redesign of workflows as required for the needs of the practice.
- Carry out any other tasks as may be reasonably requested by the Partners or the Practice Manager.
- Carry out all duties in a responsible manner giving due consideration to Safety, Environmental &
Quality procedures.
- Manage all HR checks on TeamNet to include DBS checks, Medical Indemnity Insurance, Nurse registration/revalidation and GP registration to ensure we remain compliant at all times.
- Update Workforce Data quarterly for all new starters and leavers.
- SMARTCARD - Activation and re-setting passwords for staff.
- Assist all managers co-ordinate their annual appraisals and 360o Feedback forms for staff.
- Involvement in ad-hoc projects as and when required.
- Maintain Immunisation information spreadsheet for all employees.

**Engagement**
- Support the delivery of the annual engagement plan, including health & wellbeing of staff across the practice
- Support the coordination of key recognition/engagement activities.

**Learning & Development**
- Support with learning and development administrative tasks as and when required.
- Assist with any training plans required for any employee identified within their annual appraisal.

**Payroll Administration (does not include completing payroll)**
- Manage sickness, absence for payroll purposes along with pay uplifts after probationary periods.
- Address any sickness absence issues in line with policy and monitor for improvement
- **Occupational Health**:

- Manage OH support, including creating and maintaining effective OH trackers, working with OH

Advisor on managing appointments, arranging and supporting OH Review meetings with employee for both sites if required.
- Manage health surveillance compliance for both sites, working with external OH Advisor, HSE team to schedule health surveillance and follow up.

This position may develop and recommend solutions to problems of moderate scope and complexity.

These are the key daily tasks, not a comprehensive list of all tasks undertaken by the jobholder. Flexibility is required by the business and this will be agreed with the individual’s line manager.

**Knowledge**
- HR experience, within a similar fast paced environment
- Company Policy and Procedures Knowledge (training given)
- Company System Knowledge (training given)
- Basic Employment Law Principles (training can be given)

**Skills**
- Excellent communication skills, both verbal and written
- Computer literate with good Word, Excel and PowerPoint skills
- Ability to demonstrate initiative and work independently
- Highly organised with the ability to multi-task
- Ability to contribute effectively as a member of the SMT
- Ability to respond flexibly to a constantly changing environment

**Competencies**

**Competency Competent Developed Advanced**

Business Awareness

Communication &
Influencing

Planning & Organising

Creativity & Innovation

Working with People
- The above list of job responsibilities is not exclusive or exhaustive and the p