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HR Assistant

2 weeks ago

Uxbridge, United Kingdom Uxbridge Employment Agency Full time

Calling all HR Assistants or HR Administrators Are you looking for an opportunity to join a successful business based in the heart of Uxbridge. You will be part of an established HR team, providing HR admin support across areas such as on-boarding new startersand sending out offers of employment and employment contracts.

Key duties include:
**HR Administration**:

- Managing all HR inboxes and acting as the main contact for all general HR queries, escalating more complex queries
- Administer the HR calendar key dates and reminders and maintaining organisation charts
- Responsible for organising and sending all HR Documentation
- Monitor fixed term contract end dates and prepare appropriate documentation
- Ensure that all staff personnel changes are documented
- Monitor department spend and process invoices for training and recruitment
- Running reports from the HR system

**Joiners and Leavers**:

- Acting as the main contact for the on-boarding process, including drafting contracts and offer letters, requesting references, and ensuring all other pre-employment checks and employee due diligence is carried out, induction training and hosting the firstday of induction
- Responsible for ensuring the joiner tracker is managed
- Ensuring personnel files are created and all documents are placed on file
- Custodian of employee records through HR system and necessary housekeeping for non-starters and leavers
- Overseeing the probation process, including obtaining feedback from the line managers and scheduling probation meetings
- Assisting with maternity and paternity leavers and returners, producing letters ensuring the HR system and payroll checklist are accurate
- Conduction all leaving administration
- Responsible for updating the leaver tracker, ensuring diary invites are sent and leaver gifts are arranged
- Scheduling exit interviews

**Holidays and Absence Management**:

- Acting as first point of contact for all sickness matters
- Running absence reports and ensuring sick pay is monitored
- Manage the annual holiday entitlements

**Recruitment**:

- Publish all current vacancies on the recruitment portal and social media platforms
- Managing the recruitment inbox

**Learning and Development administration**:

- Assisting the HR officer with appraisal training options and scheduling and organising appraisal training

**Salary and Benefits administration**:

- Responsible for records on the HR system
- Assist with admin of monthly payroll documentation
- Assist with the benefit scheme administration

**Policies and Procedures**:

- Overseeing the organisation of all HR policies for review

Benefits include:
Private Healthcare, Life assurance, Pension scheme, 25 days holiday + bank holidays

For the purpose of the Conduct Regulations please be advised that when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business.

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