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Bid Administrator

2 weeks ago

Kettering, United Kingdom Wicksteed Leisure Full time

**Full Time**:
**Job Description: Bid Administrator**

**Location**: Kettering/Hybrid
**Reports to**: Bid Team Leader
**Type**: Full-time

**About the Role**:
We are seeking a highly organised and proactive Bid Administrator to support the bid and tender process across two dynamic companies — Russell Play and Wicksteed Leisure. You will be instrumental in managing pre-tender and post-award PQQs, maintaining bid documentation, and ensuring smooth coordination across teams to help secure new business opportunities.

**Key Responsibilities**:

- Coordinate and complete pre-tender and post-award Pre-Qualification Questionnaires (PQQs) for both companies.
- Organise, manage, and maintain bid and tender files, ensuring all documentation is up-to-date and compliant.
- Liaise with internal teams across Russell Play and Wicksteed Leisure to gather required information and documentation.
- Support the bid team in preparing and submitting timely, accurate, and professional bid responses.
- Maintain a clear and efficient filing system for all tender and contract documentation.
- Monitor deadlines and ensure timely submission of all bid-related paperwork.
- Assist in post-award contract documentation and compliance monitoring.
- Support continuous improvement of bid processes and templates.

**Skills and Experience**:

- Proven experience in a bid administration or similar role, ideally in construction, leisure, or manufacturing sectors.
- Strong organisational skills with excellent attention to detail.
- Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working with document management systems.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and work under pressure to meet deadlines.
- Self-motivated and able to work independently as well as part of a team.
- Experience working across multiple companies or departments is a plus.

**Why Join Us?**
Join two well-established companies with a rich heritage in leisure and play equipment. You’ll play a key role in supporting growth through effective bid management, working in a collaborative environment that values your contribution.