Bank Team Secretary to Sussex Camhs Participation

An excellent opportunity has arisen for an experienced bank Team Secretary to join our Sussex CAMHS Participation Team. The Team Secretary will provide a full secretarial and administrative service to Participation Managers and the Innovations Through Involvement Lead, having regular liaison with a wide range of staff at all levels and regular contact with people who use services and their carers, who may at times be distressed or angry. The Team Secretary will be responsible for ensuring the effectiveness of the office environment for the team.

This role is flexible across Sussex, with mainly remote working.

To protect the health and safety of our staff/workers, patients, and those attending our sites, we encourage our workforce to get fully vaccinated against COVID

To provide comprehensive and efficient secretarial support to the team; this will include handling aspects of correspondence, and dealing with telephone enquiries. Liaise with other directorates and staff at all levels, both internally and externally. Ensure that all documents and correspondence are filed correctly. To produce from audio and hand-written notes, word processed letters and reports to a high standard of presentation and accuracy using appropriate Trust templates, in line with Trust guidelines. Some letters and reports may contain very distressing content. To be responsible for initiating and sending out, without reference, routine correspondence and a variety of self-help information. To be responsible for managing the diaries of the team and prioritising competing needs. To be responsible for preparation of non-routine papers. Organise and facilitate relevant meetings, preparing the agenda, taking minutes. To open and process incoming and outgoing mail for the team. To prepare presentation materials.

The Sussex Partnership NHS Trust offers a competitive pension scheme, generous annual leave entitlement and a full package of other benefits working in NHS brings including regular 1:1 supervision, mental health support and training opportunities. We encourage flexible working. We know that a positive work/ life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, home-working, part time hours, flexible start/ finish times or anything else. If it works for you and works for the role, we'll do our best to make it happen. Covid-19 full vaccination may be a condition of employment for this role, unless an exemption applies. The successful applicant may have contact with vulnerable service users and we will therefore seek proof of being fully vaccinated during the recruitment process.
- To provide comprehensive and efficient secretarial support to the team; this will include handling all aspects of correspondence, including processing referrals and dealing with telephone enquiries.
- Liaise with other directorates and staff at all levels, both internally and externally.
- Ensure that all documents and correspondence are filed correctly.
- To produce from audio and hand written notes, word processed letters and reports to a high standard of presentation and accuracy using appropriate Trust templates, in line with Trust guidelines. Some letters and reports may contain very distressing content.
- To be responsible for initiating and sending out, without reference, routine correspondence and a variety of self help information.
- To be responsible for managing the diaries of the team and prioritising competing needs
- To be responsible for preparation of non routine papers.
- Organise and facilitate relevant meetings, preparing the agenda, taking minutes.
- To open and process incoming and outgoing mail for the team.
- To prepare presentation materials.