Dopmhs Team Administrator

1 week ago

Worthing, United Kingdom Sussex Partnership NHS FoundationTrust Full time

We have a great opportunity for a full-time Band 3 teamadministrator/ secretary to work in our Dementia & Older People's Mental Health Team (DOPMHS) based in Worthing, West Sussex. You will work Monday to Fridays ,9am - 5pm except weekends and bank holidays.

You will join a friendly, highly-skilled and enthusiastic multi professional team. We will help you to develop the skills important to this role and you will be encouraged to develop special interests and expertise in line with service and team objectives. You will receive regular managerial and clinical supervision.

The post holder is expected to occasionally coveras a receptionistour other Trust building linked to the service.

To protect the health and safety of our staff/workers, patients, and those attending our sites, we encourage our workforce to get fully vaccinated against COVID

To provide comprehensive and efficient administrative and secretarial support to the team; this will include handling all aspects of correspondence, including processing referrals and dealing with telephone enquiries.

Liaise with other directorates and staff at all levels, both internally and externally.

Ensure that all documents and correspondence are recorded correctly.
To take minutes and record as accurately as possible on Trust systems

To be responsible for initiating and sending out, without reference, routine correspondence and a variety of self help information

To provide receptionist cover for other Trust buildings managed by the service

We provide mental health and learning disability care for children, young people and adults across Sussex and for children and young people in Hampshire.

All our clinicians are given opportunities to develop and grow as professionals in the organisation. We provide regular supervision, a supportive working environment and access to training opportunities to assist you to realise your potential.

This Trust offers the following;
- Excellent starting salary
- NHS Pension contributions
- 27 days holiday allowance plus bank holidays
- Flexible Working patterns
- Child care vouchers
- Excellent training and development opportunities
- NHS Discounts
- Employee Assistance Programme

**Working in Sussex**:
To provide reception services, receiving visitors on behalf of the department, dealing sensitively with people, in person and on the telephone, taking accurate messages and providing follow up action as required, using appropriate initiative.

To accurately record messages and information from any callers and to initiate appropriate procedures, maintaining effective channels of communication.

To act as contact point for members of the team during office hours, responding appropriately in emergency situations by obtaining relevant information and liaising with organisations and persons involved.

To liaise with external agencies.

To undertake photocopying, faxing, post and filing as required.

To assist in room allocation and re-ordering stationery.

To ensure compliance with departmental policies and procedures with regard to the security of the building.

To assist in the induction and training of new staff.

To provide cover for other secretarial and administrative staff

To maintain records of sickness/absence/leave for the team.

To participate in the Trust’s supervision and appraisal system

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