Team Secretary
5 days ago
Team Secretary - Band 3
Full time - 37.5 hrs per week
Working hours - 9am to 5pm, Mondays to Fridays
(Job share would also be considered)
Our Leamington base within St Mary’s Lodge/Yew Tree House support Community Adult Mental Health Services delivering clinical out-patient and home treatment care to the local Warwickshire communities.
Please note many Trust interviews take place through Microsoft Teams, this can be downloaded either through the App Store or Google Play for use on your phone/tablet.
**Who we’re Seeking**: We’re looking for applicants with previous admin experience to join our current admin team in providing a secretarial service to clinical teams, supporting the growing demand for provision of care within adult mental health services.
We are looking for applicants who are friendly and approachable with effective communication skills, who can build good working relationships within a fast-paced environment. As well as being a team player, we seek applicants who can demonstrate sensitivity/confidentiality due to the nature of the service and able to work autonomously with a flexible approach and strong work ethic to prioritise and multi-task.
We require applicants to share our vision to become an innovative, forward-thinking, and inclusive teaching organisation, enabling us to provide consistently high quality, safe, and compassionate care and to demonstrate our Trust values of compassion, respect, integrity, working together and seeking excellence to present a professional image and maintain the highest standards of customer service and confidentiality.
For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.
**Join our team and enjoy the following rewards**:
Annual leave starting at 27 days + BHs, rising to 33 days + BH’s,
Generous pension scheme,
Childcare vouchers,
Health and wellbeing offer’s for staff,
Reimbursement of eyesight checks,
Employee assistance programme (counselling, financial/legal support, etc),
On-line learning + qualification development programmes,
Coaching support,
Success awards, including long service vouchers, etc.
The role includes supporting the Medical Secretaries and providing cover in their absence, as well as working flexibly with other admin colleagues to provide cross cover for the outpatients reception as necessary.
**Skills and Experience**: Knowledge and experience of Microsoft Office systems is essential whilst training will be provided for in-house systems such as Carenotes, Big Hand dictations, etc. Previous administration/secretarial skills required along with excellent communication and IT skills.
The roles are based at site but can be supported with some home working on a flexible rota basis in line with service needs, for which equipment will be provided (NB a home wi-fi network is required with a confidential space to work in). Due to the service being spread over a number of sites across Coventry and Warwickshire, you may be required to travel to support delivery, or attend training, for which travel expenses would be paid.
For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.
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