Operations Coordinator

**Job Title: Part-Time Property Field & Operations Coordinator (Oxford-Based)**

**Location**: Oxford (or within 30 mins travel)

**Type**:
Part-Time (3 days/week, 6-7 hours/day)
Freelance / Flexible Employment Model

**Pay**: £13-£16/hour depending on experience
- Mileage reimbursement (if using personal vehicle for site visits)
- Performance-based growth opportunity

**Start Date**:
Immediate

**About the Role**

We’re a property group offering shared housing for students and professionals across Oxford. We’re now hiring a reliable, organised, and hands-on part-time operations assistant to support our portfolio in and around Oxford.

You’ll be the one making sure our houses are clean, ready, accessible, and professionally presented. You'll manage keys, liaise with cleaners and tradespeople, and support our viewing agents - while also assisting with admin work from home on quieter days.

This is a hybrid role - some days you’ll be out visiting properties, and other days you’ll work remotely, updating CRM records, chasing tenancy-related issues, or helping with local council or property-related paperwork.

You'll also play a key role in **b**ridging the gap between the company and our viewing agents (who are contractors). You'll coordinate their shifts, help manage their rota, assist when needed during on-ground visits, and ensure smooth communication. You’ll also occasionally handle tasks like invoice tracking and shift confirmations for agents, cleaners, and trades.

We’re flexible with timing and looking for someone who can grow with us. If you can commit to 3 days a week and work 6-7 hours per day, we’ll give you clarity, ownership, and a key role in our Oxford operations.

**Your Weekly Responsibilities**
- Inspect and prep houses for move-ins, move-outs, or viewings
- Coordinate cleaning schedules and check quality after completion
- Handle keys: collection, duplication, lockbox setup, secure handover to agents/tenants
- Meet tradespeople on-site and manage minor repair visits (e.g. boilers, leaks, handyman work)
- Support viewings agents: check property readiness, handle no-shows or last-minute issues
- Coordinate viewing agent and contractor shifts (rota tracking and reminders)
- Capture photos/videos of properties when needed
- Update and manage weekly reports for the central team
- Assist with onboarding new houses (condition checks, inventories, walk-throughs)
- Support with admin tasks such as CRM updates, council contact, tenant follow-ups, and chasing or arranging contractor invoices when needed

**Who This Role Is Perfect For**
- Someone who lives in or around Oxford and is confident navigating the area
- Someone with past experience in property, lettings, housing, or field coordination (preferred but not required)
- A dependable organiser who enjoys taking ownership and getting things done without being micromanaged
- Ideally, you hold a driver’s license and have access to a vehicle - or you're otherwise very mobile locally

**What You’ll Get**
- Flexibility in your working days (3 per week, approx. 6-7 hours per day)
- Ownership of Oxford operations with clear structure and support
- Pay of £13-£16/hour depending on experience
- Reimbursement for travel or mileage where applicable
- Direct communication with the founder - no layers of middle management
- Priority for future opportunities as the business grows (regional or full-time ops)

**How to Apply**
- Your CV or a short introduction
- A brief response to this:
“Why do you think you’re a good fit for this Oxford-based part-time ops role?”

Add Subject line: Oxford Operations

**Job Type**: Part-time

Pay: £13.00-£16.00 per hour

Expected hours: 18 per week

**Benefits**:

- Company pension
- Work from home

Schedule:

- Monday to Friday