Office Coordinator

2 weeks ago

Hessle, United Kingdom Rainbird Hanton Limited Full time

**About us**:
Rainbird Hanton was established in 2020 by professional accountants, Carina Hanton and Tom Rainbird based in Hessle. We have set out a plan to create a modern thinking, client focussed practice with development opportunities for our people.

**The role**:
The Office Co-ordinator supports the business owners and employees. You will act as the first point of contact for all office-based tasks within the company, ensuring its smooth and efficient running, maintaining and managing client documents and financial administration.

**Key responsibilities**:

- Coordinate the onboarding, administration and maintenance of client records, including registering at Companies House
- Liaising with HMRC on the client’s behalf.
- Coordination of Confirmation Statements to deadline.
- Preparing client invoices and coordinating financial administration.
- Assist in the diary management of the Director, including scheduling meetings.
- Responsible for maintaining accurate team training records.
- Manage all post in and out.
- Maintaining all office supplies.
- Maintaining accurate document systems, including all filing and scanning.
- Responsible for meeting room set-ups as required.
- Taking notes, typing up notes, delegating tasks to correct person.
- Any other general office duties as required.
- Ad hoc projects as required.
- Must be organised, able to prioritise and have a high level of attention to detail
- Skilled in use of MS Office and software packages
- Significant previous office-based experience
- Experience of managing financial administration desirable but not essential as full training will be given

What we offer:

- Salary of £22,300- 24,000 (FTE)
- 28 days holiday including public holidays (FTE)
- Potential for future development

If you require any reasonable adjustments such as access or information in an alternative format, please inform us soon as you are able so that we can make the appropriate adjustments.

**Job Types**: Full-time, Part-time

**Salary**: £22,308.00-£24,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 1 year (required)
- Office based: 1 year (required)

Work Location: In person

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