Administration Assistant

2 weeks ago

Newport, United Kingdom Aneurin Bevan University Health Board Full time

An exciting opportunity has arisen within the Resuscitation & Critical Care Outreach Service to be part of the administration team based at the Royal Gwent Hospital in Newport. It is a very busy but friendly and supportive team and we need someone who is able to support us with this service.

**You need to be well organised and practical and must have**:

- excellent verbal and written communication skills
- good keyboard skills and excellent IT skills with the ability to use all Microsoft packages with confidence
- experience of an office / reception environment is desirable as is a polite telephone manner
- be able to work to deadlines
- be able to work on your own initiative when the need arises.
- To collect and open post
- Dealing with telephone enquiries pertaining to course information requests
- Manage own calendar to organise and accommodate workload
- To keep up to date with filing and scanning according to department procedures.
- Manage the teams’ calendars in terms of arranging appointments, meetings and events
- Manage course attendance records, uploading these to ESR system or other Excel systems as used by the team
- Taking and recording meeting minutes, distributing these in a timely manner to distribute these to attendees
- Access Oracle ordering/procurement system as required

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

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