Senior Administrator

We are recruiting for a senior administrator for a lovely nursing home in Tooting.

**Hours required**: Full time - 9am-5pm - 5 days a week

**Salary: £17 - £18** - To be reviewed following appraisal

**Purpose of position**

1. The role covers a number of areas as set out below. However, this list is not exhaustive, you are expected to be open minded to the tasks that are required to be done to ensure the success of the business.

2. To take responsibility with the Office Manager in the day to day running of the office.

3. To promote professional administration within HR, finance, recruitment, staff training and financial arrangements within the home.

4. To take responsibility with the Office Manager for the facilities of the home in all areas of the business.

5. Manage the accounts for the clients funding and the Directors property business and any other business associated by the Director.

6. To take responsibility of the recruitment of the home in all job roles.

7. To look after staff training records online and externally.

8. Support the running of the Directors property business.

9. To take responsibility with the Office Manager to support the Deputy CEO in all aspects of the homes management and assist them in their day to day requirements.

10. To implement and be aware of the requirements of the National minimum standards for care Homes for older people and adults published in accordance with the care standards Act 2000.

**General day to day duties**

a) Reception duties - answering phone calls and taking messages for all areas of the business.

c) Type up letters for meetings held with staff and other areas of the business.

d) Record and type up minutes of meetings held, accurately with action plans set in place.

e) To perform any other such reasonable duties as may be required.

**Finance**

Collate all supplier invoices including recruitment invoices and allocate to monthly statements ready for payment and addressing any payment queries that may arise.

Liaise with the financial Liaison Officer annually regarding the client funding increases, raising invoices and keeping accurate records.

Collating new admissions next of kin details and contact the social workers regarding client’s personal finances.

Manage the accounts for the Directors property business Lewis Properties, entering supplier invoices, raising invoices and completing the year end accounts.

**Recruitment**

To manage recruitment of all staff within the business. Liaising with recruitment consultants stipulating the criteria required for job vacancies,

**Training**

To manage the online training programs required of staff, update the training matrix with all staffs new training complete. And book any external training courses required.

Person Centred Software and E-Cert Training. To learn the PCS system and answer any queries and questions from staff that may arise.

**Property Management**

To maintain proper and accurate records regarding the Directors Property business.

Liaise with Hamptons the estate agent regarding new tenancies, managing contracts, 6 monthly property checks and addressing any queries that may arise within the maintenance/repairs of the properties and tenant’s queries.

**Facilities**

To share the responsibility with the Office Manager regarding the facilities of the home with any equipment repairs and services required.

**New Management Systems**

To assist the Office Manager with implementing the new management/accounts system and data entry of all suppliers.

**Skills required**
- At least 3-4 years of experience within an administrative role.
- An excellent level of IT ability including Word, Excel, Outlook. Some basic accounting/book keeping and knowledge of sage accounts.
- Excellent PA/Secretarial skills with strong organisational ability.
- Professional phone etiquette and interpersonal skills.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy in all tasks performed.
- Knowledge of general office procedures and equipment.

INDCARE

**Job Types**: Full-time, Permanent

Pay: £17.00-£18.00 per hour

Expected hours: 40 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Referral programme

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- ARE THE HOURS AND LOCATION SUITABLE?
- do you have any experience with accounts?

**Experience**:

- current UK administrator: 3 years (required)

Work Location: In person