Office Administrator, Part-time

1 week ago

Cheltenham, United Kingdom Ridge & Partners LLP Full time

**Overview**:
Location: Cheltenham

As an Office Assistant you will be responsible for providing effective and efficient secretarial and administrative support to the office alongside the Office Manager. You will be expected to offer assistance and administrative support to the Partners and team in the office. As this role will support the team, we would ideally request this role is worked on Wednesdays to Fridays.

You will need to be efficient, have great organisational, time-management and multitasking abilities with the ability to perform a variety of administrative duties.

You will have a can-do attitude and will be responsible for assisting the office manager to ensure smooth running of the office to contribute to the efficiency of the overall business which is dedicated to the sustainable delivery of projects to create better places for people to live, learn and work.

**Role and Responsibilities**:

- Assisting the Office Manager with general office management, administration, and reception duties
- Occasionally supporting the partners with diary management
- Supporting the team and assisting on projects as and when required
- Assist with setting up new projects and job closures
- Occasionally assist the Office Manager with marketing activity
- Submitting timesheets, expenses on behalf on the Partners
- Assist with, producing, and distributing monthly invoices
- Running a weekly debtors report and chasing clients on outstanding payments
- Processing Purchase orders and actioning accordingly
- Coordinating team and client meetings
- Booking travel arrangements for the team as and when required
- Assisting with office health and safety and collating data for monthly reports to the head office
- Processing the incoming and outgoing post
- Maintaining up to date training calendars and CPD logs
- Arranging client & team gifts
- Carrying out administrative tasks to such as printing, binding and photocopying as required
- Liaise with administrative team on stationery orders and other office requirements
- Arrange and prepare any drinks (tea/coffee etc.) and any lunches required for client meetings or training sessions etc
- Tidy and organise the kitchen including stock replenishment

**Experience and Skills Required**:
To be considered for this role you must possess / be able to evidence:

- Excellent time organisational skills and ability to multitask
- Proficient IT skills using Microsoft and in-house software (you will receive training to use this)
- Experience of working in an administrative and secretarial role

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